The Proposal Manager position supports one or more business lines and contributes to meeting the goals in Gannett Fleming’s strategic plan by leading key business development support efforts, which include providing: strategic proposal management for any size proposal; capture planning leadership in support of the business lines’ capture managers; and support for both Tier 1 and Tier 2 clients.
This position can be based out of our offices in Maryland, Virginia, and Pennsylvania. We are seeking someone who has had proposal experience with MDOT (SHA, MDTA, MTA), VDOT, Amtrak, WMATA, SEPTA, etc.
PROPOSALS
Able to lead at least 2 complex proposals concurrently with other smaller proposals, as needed Leads high-priority proposals. Single responsible manager on each individual proposal effort assigned and as such, supervises the work product of individual staff supporting the proposal. Assumes any and all proposal support roles over the course of proposal development, as needed, to ensure timely completion of high-quality proposals, SOQs, and other materials as needed Supports interview teams, schedules/facilitates kick-off meetings and rehearsals, and prepares presentation and supporting materials Organizes, coordinates, and prepares interview content requiring limited input from Manager except for quality check Develops content for presentation needs Helps prepare and coach interview teams Enters and tracks opportunities and proposals in CRM Other duties as assigned
CAPTURE PLANNING
Provide capture plan support for short- to- medium length capture phase and relatively complex pursuits with limited oversight needed by Manager to plan and implement activities Capture planning activities in close coordination with Business Line Leaders and Project Managers. Capture planning includes, but is not limited to: facilitate Issue/Feature/Benefit/Proof (IFBP) workshops with internal clients; assist with pre-RFQ and pre-RFP positioning tasks such as coordinating white papers, attendance recommendations for conferences; helping with client development plans and follow-up needs; performing gap analysis; summarizing key value propositions and sales/win themes; and performing targeted client/opportunity-specific research in order to expand PM and Division’s knowledge of targeted pursuits and potential competitorsLiaise with respective MARCOM staff during capture planning to coordinate early input, as required Clear understanding of best practices for Capture Planning Proficient with capture planning support activities and able to identify need for best practice flexibility with approval from Manager to flex within the framework of best practices on small opportunities Keeps all CRM documentation updated Formats/edits capture management plans in accordance with company templates and standards
CLIENT MANAGEMENT
Coordinates client management activities for Tier 1 or Tier 2 clients with some oversight from manager and periodic reviews. Provides research support, scheduling, and organization of information Facilitates/supports client management meetings for Tier 1 Clients Coordinate with respective MARCOM to define needs for support Assures documentation in CRM is compliant with BDLP and requires limited monitoring/follow-up from manager Formats/edits client management plans in accordance with company templates and standards Requires occasional oversight and input from Manager/senior level BD to advance client management activities
Supervisory (if applicable)
May manage one or more assistant proposal specialists/proposal specialists on a day-to-day basis. Responsibilities includes assignment of tasks to appropriate team member and review of work to ensure compliance with quality and department-specified practices and procedures. May manage and/or assist Business Development Manager or Leader with proposal workload and resourcing for regional or global business development team. May serve as timesheet approver, perform Performance Evaluation Reviews (PER), and recommend training for staff and provide input to annual training plan for department At least 2 years of experience supervising staff (if applicable) Other duties as assignedEDUCATION AND LICENSING REQUIREMENTS
Normally a 4-year degree required in English, marketing, journalism, communications, or applicable field is required
TRAINING, SKILLS, KNOWLEDGE AND/OR EXPERIENCE
Normally 8-10 years of experience in leading, coordinating, planning, and developing AEC proposals and qualifications, sales/technical presentations Demonstrated successful performance with increased responsibilities in the past 5 years (minimum), including a minimum of 2 years of supervisory experience Proficiency with capture planning concepts and best practices At least 2 years of experience supporting capture planning by participating in multiple pursuits At least 2 years of experience supervising staff Normally at least 6 years of experience in Gannett Fleming core service areas Superior organizational skills, the ability to create and communicate effectively, and proven experience in completing quality work on time High attention to detail and the ability to adapt quickly to changing conditions while effectively driving teams to produce high-quality deliverables 2-3 years of proposal interviews participation/support leadership, with demonstrated increased responsibilities over past 5 years.At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.
We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.
Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.
Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming with no fees due.
Location: Baltimore ; Owings Mills ; Fairfax ; Richmond ; Valley Forge ; Philadelphia
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time
Internal Requisition ID:2024-11196
Salary Range: $115,000 - $135,000
Salary dependent upon experience and geographic location
#LI-HYBRID
Options Apply for this job onlineApplyShareRefer this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed