Requirements:
Minimum Grade 12 with Accountancy as subject At least 2 years of experience in a similar role within a commercial property management environment, demonstrating practical expertise in the field- Advanced skills in MS Office and property management systems such as SAP or MD preferred Effective telephonic communication skills Strong organizational and administrative capabilities Familiarity with relevant legal and regulatory requirements, including FICA and POPIA and other applicable data protection laws, to ensure compliance in all administrative tasks Understanding of financial principles and practices related to commission calculations, turnover reports, and expense reporting Skilled in preparing and reviewing various types of documentation, including lease agreements, cession documents, and commission claims, and producing accurate reports Duties will include but not limited to:
Debtor Credit Balance – Investigate and resolve credit balances, ensuring corrections or refunds are processed monthly in collaboration with the Billing Team Debtors Management - Maintain accurate records of rental payments and follow up on overdue accounts Lease Administration - New Deals: Oversee contract creation, coordinate with brokers and the legal department, prepare commission calculations and lease packs, and manage cession and cancellation agreements. Oversee tenant move-ins and move-outs, including conducting inspections and key handovers. Renewals: Initiate and manage lease renewal processes, liaise with tenants, coordinate credit vetting and KYC risk ratings and additional FICA documents. Tenant Administration: Manage tenant communication, track and load monthly turnover figures, handle tenant queries, and prepare various lease-related documents and reports. Document Storage Administration on MDA and company server Data Integrity: Ensure completeness and accuracy of lease documentation, including contracts, sureties, bank guarantees, and FICA documents. Maintain document tracking, process adjustments, and manage tenant vacating procedures. Reporting: Assist with preparing reports for Manco & Exco meetings. Tenant and Public Liaison: Address tenant account and invoice queries, validate and process broker invoices. Handle bank guarantees and ensure timely payments. Internal Liaison: Communicate with internal staff on tenant issues, facilitate key handovers and pre-reinstatement inspections, and assist with space management and municipal bill processing In return a competitive salary is on offer coupled with the opportunity to be part of a dynamic team within a well established national company.