Project Support Specialist - Freelance, Remote

Department: Boutique Client

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $7.00 / hour

DescriptionAbout the ClientOur client is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. With a strong commitment to diversity and inclusion, they've earned multiple industry accolades for their innovative approach to staffing solutions. Their mission centers on moving people forward through meaningful career connections and exceptional service delivery.
\nWhy this role exists
This position is crucial for maintaining seamless operations across our client's executive and sales hiring teams. This immediate opening comes as our client transitions from their current team member, requiring a quick-learning professional who can step in and maintain operational continuity. As their project support needs expand, they require a detail-oriented professional to manage day-to-day coordination of recruitment projects, particularly focusing on government-affiliated roles and RFP processes.

The Impact you’ll makeProject Coordination \nSupport 1-2 teams focusing on executive and sales hiring initiatives\nManage and track project timelines and deliverables\nCoordinate between team members to ensure project milestones are met\nAssist in managing RFP processes and proposal requirements\nDocumentation & Reporting \nCreate and maintain accurate project documentation\nGenerate regular status reports and updates\nFinalize files and update ATS systems\nProcess and organize recruitment-related documentation\nAdministrative Support \nManage email communications and correspondence\nCoordinate schedules and meetings\nHandle sensitive information with discretion\nSupport team members with administrative tasks as needed\nClient Communication \nAssist in preparing client-facing documents\nSupport proposal development for government-affiliated roles\nMaintain professional communication with internal and external stakeholders\n

Skills, Knowledge and ExpertiseRequired:\nProven experience in project coordination or administrative support roles\nStrong proficiency in Microsoft Office Suite, particularly MS Teams\nExperience with ATS systems (specific platform experience not required)\nExperience with quick-turnaround projects rather than long-term initiatives (6+ months)\nExcellent written and verbal English communication skills\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nOutstanding organizational skills with attention to detail\nAbility to adapt quickly to changing priorities\nExcellent time management and multitasking abilities\nStrong problem-solving skills\nProactive approach to work\nProfessional communication style\nTeam-oriented mindset\nTech-savvy with the ability to learn new systems quickly\nYou should apply if… \nYou thrive in a fast-paced environment with quick turnaround projects\nYou prefer working on shorter, dynamic projects rather than long-term, complex initiatives\nYou enjoy wearing multiple hats and supporting diverse team needs\nYou're detail-oriented but can also see the big picture\nYou're naturally proactive and take initiative\nYou have a strong service mindset and enjoy helping others succeed\nYou're comfortable with change and can adapt quickly\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday from 8 AM to 5 PM PST (Pacific Standard Time)\n40 hours per week\nCompensation:\n$7 per hour\nNo benefits package included\n

Benefits