JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

ROLE AND RESPONSIBILITIES

This position is responsible in effectively managing all phases of small/churns projects from initial planning to handover and closure.   Competent in all phases of Project Management activities including, but not limited to, program development, budgeting, planning & design, project milestone scheduling, services contracting of multidisciplinary project teams, conflict resolution, project implementation oversight and project closure.  

MAJOR RESPONSIBILITIES

Transforming to the Workplace Team of the future 

•  Regular coordination with client representatives, JPMC partners, Workplace Team and other stake holders on improvements necessary to create the best workplace experience to Occupants 

•  Perfection of execution in administrative tasks

•  Close attention to detail on project management and financial task

•  Timely execution of tasks  

•  Close integration with vendor partners to drive value  

 Client/Stakeholder Management (in support of the Workplace Country Lead) 

•  Pro-actively develop and manage stakeholder relationships ensuring that expected service levels are achieved

•  Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators

•  Deliver an exceptional quality of service to the Client, as reflected by Client feedback 

 Leadership / Staff Management/ Team Participation  

•  Actively encourage an environment that supports teamwork, co-operation, performance excellence and personal success 

•  Motivate the team when under pressure, and provide guidance on what action has to be taken

•  Keep the Team Focused on the Project to achieve goals in a timely manner

•  Be Innovative, Professional and Role Model to the Team 

 Operations Management  

•  Provide  timely  and  accurate  project  documentation  and  reporting  including  but  not  limited  to:  Scope  Definition Documents,  Funding  Requests,  Risk  Reviews,  Meeting  Minutes,  Project  Execution  Plans,  Budgets,  Cost  Control Reports, Milestone Schedules, Purchase Orders, Service Contracts, change control documentation, Project Status Reports, close out reports. 

•  Draft Vendor RFP (Request for Proposal) preparation, scope writing and tendering

•  Assist in contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and  maintained.  Carry  out  contract  administration  of  all  vendors  professionally  and  in  accordance  with  legal requirements to protect commercial interests of client and JLL.

•  Review and provide recommendations on variations. Collecting and vetting appropriate supporting documentation for submission to clients. Obtaining timely client approvals.  

•  Provide  Strong  Program  Management  Skills,  and  tracking  when  key  deliverables  and  action  items  have  to  be scheduled.  

•  Present key Updates to the client & JLL Leads in the form of Weekly and Monthly Reports and email communication 

•  Monitor  and Track  the Project Program, and  keep  team focused when  key decisions have to be made, and  what ‘recovery plans’ has to be implemented in the event the Program has to be recovered 

•  Maintain  project  budget  in  accordance  with  client  requirements.  Manage  and  forecast  expenditure  to  achieve completion within budget. 

•  Maintain a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery. 

•  Provide forward planning and direction to the Team as needed

•  Attend Key Meetings, and on behalf of the Team

•  Develop / Vet Progress Reports, Risk Assessments, Cost Reports etc

•  Make informative decisions or advice to the Client

•  Report to JLL Leads any key issues or escalations, so support will be provided

•  Project Financial Status Reporting / Payments and Change Orders

•  Project Close-Out & Documentation Management 

CANDIDATE SPECIFICATION:  KEY SELECTION CRITERIA  

Ideal Experience 

•  5 – 10 years of experience in Project Management

•  Excellent verbal and written communication skills

•  Able to adapt in a fast-paced working environment and versatile in meeting client changing needs and requirements

•  Strong analytical, organization and administration skills

•  Engage confidently with internal and external stakeholders and see things from their perspective.

•  Bring a structured and organised approach to everything they do.

•  Thrive under pressure and deal effectively with tight deadlines and high expectations. 

CRITICAL COMPETENCIES FOR SUCCESS (with corresponding ‘I am JLL behaviours’)  

Client Focus & Relationship Management – ‘I Value my Customers’ 

•  Demonstrates proactive & professional approach to customer service and stakeholder engagement

•  Has a natural hospitality-orientated communications acumen

•  Ability to interact with a wide range of client staff, including senior levels

•  Ability to manage conflict and balance between client and firm requirements

•  Has a customer service oriented attitude 

 People Management and Team Leadership – ‘I am a Team Player’ 

•  Ability to lead team effectively, train them well and promote open, constructive and collaborative relationships at all levels 

Program Management & Organizational Skills – ‘I am Proactive’

•  Excellent planning & organizational skills to prioritize work and meet tight deadlines

•  Proven ability to manage multiple and complex operational matters on a daily basis 

 Problem Solving & Strategic Thinking – ‘I am Innovative’ 

•  Capacity to deal with ambiguity and solve complex problems effectively  

•  Analytical, proven ability to solve problems using a quantitative approach

•  Proven ability to employ holistic approaches and looks at long term solutions 

 Other Personal Characteristics 

•  Natural communicator who enjoys engaging at all levels  

•  Self-motivated and confident

•  Exhibits honesty & trustworthiness

•  Open to new ideas & willing to challenge status quo

•  Works well with diverse teams from various countries/cultures

•  Organised  

KEY STAKEHOLDERS

Management Staff

Client Representatives

Client Occupants / End-users

Vendor Staff

Landlords

DIRECT REPORTS TBC  

INDIRECT REPORTS TBC  

REPORTING TO Country Workplace Lead 

12 month contract with a break clause

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.