Key responsibilities:

Awards & General Administration – 80%

Manage the total Awards Show process.

Which includes but not exclusive to:

- Ensure all awards shows both local and international have timing and tracking plans.

- A cadence of following up with all the Creative Leads (& where needed, Business   

   Leads) through the process to ensure timing plans are adhered to.

- Be the primary contact to all the Awards Coordinators.

- Connect and building strong relationships with the Awards Coordinators both locally   

   and internationally.

- Building a strong Publicis Network relationship with other Awards Coordinators.

- Ensure compliance of the basics of all entries are done, including the sharing of

   specifications and any other information that may make the awards entry process

   easier or more effective.

- Administrate all other areas that pertain to awards shows, not listed above. 

Manage the total event attendance process:

- Identifying local awards shows that have events and with the CCO agree on which

   ones will be attended and secure numbers.

- Administrate the process of securing tickets against a budget.

- Connecting with each Creative Lead and or Business Lead to secure attendance.

General Administration:

- Attend key meetings, where needed, to achieve the tasks laid out in this document.

- Assist in scheduling Creative and Business Lead connects when needed.

- Have the ability to raising Job Numbers for certain tasks.

- Work closely with the PR, Communications & Marketing Lead to ensure any awards  

   related opportunity is publicized in the right way.

- Work closely with agency brand custodians, where applicable, to ensure a

     seamless process for awards and creative requirements.

- Assist the CCO in managing the Creative entry budgets

- Assist the GAP team in pitch administration

PGA External Marketing, PR & Brand Support 20%

- this function is about creating a fertile ground for all subsequent new business activities to land on. It is crucial that both the PGA brand and the specialist brands are presented to current and potential clients in the most professional way possible. GAP will be responsible for the following in which the Project Manager will play a support role to the below:

•That clear brand propositions are crafted for both PGA and the specialist brands and that these are clear and differentiated

•That brand assets including websites, social media presence and case studies are up to date and optimally framed for all brands;

•That PR presence and pitch consultant relationships are good for both the PGA brand and for the Specialist Brands.

•That the brand work is prioritised and scheduled into PGA’s production and creative capabilities in a sensible, methodical fashion and that timelines are adhered to by all parties.

- Administrational excellence.

- Exceptional people interaction skills.

- Being a self-starter, with proactivity is a must.

- Solutions focused.

- A great negotiator.

- Someone who doesn’t get easily flustered and copes well under pressure.

- Account management experience is favoured

Publicis Groupe, the second largest communications group in the world, employing over 100 000 talented minds, across 100 countries. Publicis Groupe has made a name for itself by putting its people first. We, at Publicis Groupe Africa, are no different. With over 60 agencies across 36 countries on the continent, there’s no better place to grow a rewarding career in media, communications, marketing or advertising in Africa.

Publicis Groupe Africa is proud to be an equal opportunity employer and prohibits any forms of discrimination or harassment. We celebrate diversity and are committed to creating an inclusive environment for all our employees in line with our Employment Equity Plan. All appointments will be based on qualifications, experience and best fit, but preference will be given to all candidates from designated groups. Please note that only shortlisted candidates will be contacted. Should you not hear from us within two weeks after submitting your application, please consider your application as unsuccessful. For more information and other vacancies, visit PublicisGroupeAfrica.com.