Project Coordinator (Reserved for Transportation and Public Works Employees Only).
City of Austin
Position Information Position Information Posting Title Project Coordinator (Reserved for Transportation and Public Works Employees Only). Job Requisition Number COA093176 Position Number 117937 Job Type Full-Time Division Name TPW Signs & Markings Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work. Experience may substitute for education up to a maximum of four (4) years.
Licenses or Certifications:May require a valid Texas driver license.
Notes to Applicants The Project Coordinator will play a critical role in the Signs and Markings Division (SMD) of the Transportation and Public Works Department (TPW). SMD is responsible for the installation and maintenance of thousands of transportation-related assets in the City of Austin, including traffic signs, crosswalks, and long line road markings. This is achieved using both in-house field crews and external contractors, and is supported by a small team of professional-level staff conducting project coordination, workload coordination, contract management, and geospatial analysis, among other activities. In close coordination with the Division Manager, Program Manager, and all SMD staff, this individual will ensure SMD works seamlessly across TPW and the City of Austin (COA) to meet operational goals, while ensuring projects are properly executed and communicated to stakeholders of all levels. Other potential work tasks may include coordination efforts during weather events, workflow and scheduling, public records requests, council-related communication, and more. The ideal candidate will have excellent project/process management skills, the ability to simultaneously manage multiple tasks and deadlines, and a commitment to COA’s core values.
Key Responsibilities Assist in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team. Prepare correspondence, memos, letters, detailed reports, and presentations for City of Austin executive management review. Communicate project and/or program information to internal and external customers. Work with other Project Coordinators and SMD Supervisors to review and reconcile the Customer Service Requests (CSRs) Aging Report. Collaborate with field staff, supervisors, and stakeholders to ensure accurate data collection and reporting. Coordinate and take the lead on special projects with the ability to communicate status and execution plan. May provide guidance, work assignments, and training, assist with Geospatial documentation and analysis and with with invoicing and reporting for reimbursable bond projects.
Watch the video linked below to learn more about Austin Transportation and Public Works and its role in the region’s mobility landscape. Inside TPW: https://www.youtube.com/watch?v=wu4fqWGoH0E
Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here!
Regarding your Application:A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary.
Assessment:This position may require a skills assessment.
Close Job Posting:Department may close the job posting at any time after 7 days.
90 Day Provision for Additional Vacancy:This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs.
Office Location Notes:Office location is subject to change based on department needs and programs.Austin Transportation and Public Works positions are not at 100% remote operation.
Video Conferencing Software Technology:The Austin Transportation and Public Works Department uses the communication platform, Microsoft Teams, to conduct virtual interviews. Pay Range $32.23 – $40.29
Hours Monday through Friday
8:00 a.m. to 5:00 p.m.
*Hours may vary depending on departmental needs and initiatives. Job Close Date 02/24/2025 Type of Posting Departmental Only Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 8900 Cameron Road, Austin, TX, 78754 Preferred Qualifications Preferred Experience: Ability to support the Signs and Markings Division by coordinating and communicating with Transportation & Public Works (TPW) engineers, supervisors, project coordinators, technicians, and other internal/external customers to ensure projects are thoroughly planned, executed, and tracked. Experience analyzing data and reports and recommending necessary policy and administrative improvements to streamline processes to meet performance goals. Experience acting as liaison between divisions and departments through knowledge of the municipal government, including the relationships between departments, divisions, agencies, City Council, upper management, and executives. Experience preparing correspondence, memos and letters; adept at preparing detailed reports and presentations for City of Austin executive review. Experience coordinating operations groups to fulfill a common goal or quickly respond to events/projects. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Communicates project and/or program information to internal and external customers. Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget. Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems. Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team. Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project. Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review. Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities. Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures. Develops, maintains, and improves City of Austin design and construction standards. Provides technical advice and assistance.
Responsibilities- Supervision and/or Leadership Exercised:May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques. Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management. Knowledge of laws, rules, regulations, and codes associated with project assignment. Knowledge of budget policies and principles. Knowledge of contract management principles, methods, and practices. Skill in adapting, interpreting, and applying guidelines and standards. Skill in establishing and maintaining positive relationships with internal and external customers. Skill in using available software packages. Ability to exercise sound judgment, tact, and diplomacy in all public contacts. Ability to schedule and coordinate activities between various parties and planning specific aspects of a project. Ability to communicate in oral or written format to a variety of audiences.
Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Licenses or Certifications:May require a valid Texas driver license.
Notes to Applicants The Project Coordinator will play a critical role in the Signs and Markings Division (SMD) of the Transportation and Public Works Department (TPW). SMD is responsible for the installation and maintenance of thousands of transportation-related assets in the City of Austin, including traffic signs, crosswalks, and long line road markings. This is achieved using both in-house field crews and external contractors, and is supported by a small team of professional-level staff conducting project coordination, workload coordination, contract management, and geospatial analysis, among other activities. In close coordination with the Division Manager, Program Manager, and all SMD staff, this individual will ensure SMD works seamlessly across TPW and the City of Austin (COA) to meet operational goals, while ensuring projects are properly executed and communicated to stakeholders of all levels. Other potential work tasks may include coordination efforts during weather events, workflow and scheduling, public records requests, council-related communication, and more. The ideal candidate will have excellent project/process management skills, the ability to simultaneously manage multiple tasks and deadlines, and a commitment to COA’s core values.
Key Responsibilities Assist in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team. Prepare correspondence, memos, letters, detailed reports, and presentations for City of Austin executive management review. Communicate project and/or program information to internal and external customers. Work with other Project Coordinators and SMD Supervisors to review and reconcile the Customer Service Requests (CSRs) Aging Report. Collaborate with field staff, supervisors, and stakeholders to ensure accurate data collection and reporting. Coordinate and take the lead on special projects with the ability to communicate status and execution plan. May provide guidance, work assignments, and training, assist with Geospatial documentation and analysis and with with invoicing and reporting for reimbursable bond projects.
Watch the video linked below to learn more about Austin Transportation and Public Works and its role in the region’s mobility landscape. Inside TPW: https://www.youtube.com/watch?v=wu4fqWGoH0E
Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here!
Regarding your Application:A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary.
Assessment:This position may require a skills assessment.
Close Job Posting:Department may close the job posting at any time after 7 days.
90 Day Provision for Additional Vacancy:This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs.
Office Location Notes:Office location is subject to change based on department needs and programs.Austin Transportation and Public Works positions are not at 100% remote operation.
Video Conferencing Software Technology:The Austin Transportation and Public Works Department uses the communication platform, Microsoft Teams, to conduct virtual interviews. Pay Range $32.23 – $40.29
Hours Monday through Friday
8:00 a.m. to 5:00 p.m.
*Hours may vary depending on departmental needs and initiatives. Job Close Date 02/24/2025 Type of Posting Departmental Only Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 8900 Cameron Road, Austin, TX, 78754 Preferred Qualifications Preferred Experience: Ability to support the Signs and Markings Division by coordinating and communicating with Transportation & Public Works (TPW) engineers, supervisors, project coordinators, technicians, and other internal/external customers to ensure projects are thoroughly planned, executed, and tracked. Experience analyzing data and reports and recommending necessary policy and administrative improvements to streamline processes to meet performance goals. Experience acting as liaison between divisions and departments through knowledge of the municipal government, including the relationships between departments, divisions, agencies, City Council, upper management, and executives. Experience preparing correspondence, memos and letters; adept at preparing detailed reports and presentations for City of Austin executive review. Experience coordinating operations groups to fulfill a common goal or quickly respond to events/projects. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Communicates project and/or program information to internal and external customers. Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget. Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems. Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team. Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project. Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review. Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities. Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures. Develops, maintains, and improves City of Austin design and construction standards. Provides technical advice and assistance.
Responsibilities- Supervision and/or Leadership Exercised:May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques. Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management. Knowledge of laws, rules, regulations, and codes associated with project assignment. Knowledge of budget policies and principles. Knowledge of contract management principles, methods, and practices. Skill in adapting, interpreting, and applying guidelines and standards. Skill in establishing and maintaining positive relationships with internal and external customers. Skill in using available software packages. Ability to exercise sound judgment, tact, and diplomacy in all public contacts. Ability to schedule and coordinate activities between various parties and planning specific aspects of a project. Ability to communicate in oral or written format to a variety of audiences.
Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Project Coordinator position are: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Briefly describe how you meet the minimum qualifications and educational requirements.(Open Ended Question)
* Are you a current Transportation and Public Works employee? Yes No * Do you have experience working with planning and implementing transportation infrastructure operations? Yes No * How many years of experience do you have with program, project, or transportation activity coordination specific to City of Austin Customer Service Requests, Public Information Requests, and Community Assistance Forms? Less than 2 years. 2- 4 years. 4 years or more. * Describe your experience preparing correspondence, memos, letters, reports, and presentations?(Open Ended Question)
* All applicants applying for this job posting should submit a complete application; resumes submitted should mirror the completed application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application, not the resume or cover letter. Your application will be considered incomplete if your application and resume do not mirror and if your application states “see resume”. Do you understand these statements? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
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