Stantec is on a mission to become the world’s leading integrated building design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

Your Opportunity

Join a Top 10 global design firm in our Buildings practice that provides Architecture, Interiors, and Engineering services with a long history and deep commitment to the health sector. 

The Project Coordinator provides timely, accurate, and professional project and administrative support to architectural leadership and project management staff in keeping with Stantec's high standards. This is primarily a remote position, but will require periodic office attendance for meetings, training or additional project requirements.

Your Key Responsibilities Provide dedicated project and administrative support to multiple studio leaders and project managers. Assist with proposal writing process. Project initiation - forms and project filing. Assist Project Manager with maintaining current opportunities in Pipeline. Administer Prime and Subconsultant contract status from initialization to close-out. Work with Project Managers to keep project financials current. Review invoices for accuracy. Input project Estimates to Complete (ETC) on Oracle PM Dashboard Assist Office leader with project management compliance and internal project audits. Specification editing. Produces, analyzes, and distributes reports. Assist Project Managers with project financial documentation. Utilizes a variety of software programs to produce and manage deliverables. Partner with studio members to enter and track project schedules and deliverables. Assists with expense reporting. Schedule meetings, travel, and events. Occasionally provides coverage for administrative staff assisting with staff inquiries and requests. Handles special projects in support of studio and Business Center objectives. Your Capabilities and Credentials Understanding of project accounting principles. Professional experience in the architecture/engineering/planning industry is preferred but not required. Clear understanding of service offerings provided by the discipline(s) studio(s). Ability to manage data within spreadsheets and database systems. Strong analytical and research skills; with ability to synthesize data and ideas to make recommendations, produce reports, and identify trends and anomalies. Strong knowledge of business communication standards for email, correspondence, and telephone etiquette. Strong detail orientation and ability to organize and prioritize a diverse array of assignments and duties. Ability to operate standard office equipment. Strong verbal and written communication skills. Ability to maintain a professional demeanor. Excellent interpersonal skills. Ability to read, interpret, and act upon the requirements outlined in agreements and contracts.  Working knowledge of Microsoft Office with expertise in Outlook, Word, and Excel and working knowledge of SharePoint.

Education and Experience

Associate of Arts degree or higher in related field. 2+ years’ experience in a professional office environment as an administrative professional or equivalent combination of education and experience. Familiarity with Newforma transfer and record-keeping software a plus.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. 

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #DesignYourPlace

Additional Information Salary Range(s): Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s): Location Description: Min/Max Pay Range for postings located in CO, HI, MD and IL Min Pay Range: $60,900 Max Pay Range: $85,400 Location Description: Min/Max Pay Range for postings located in WA and DC Min Pay Range: $65,400 Max Pay Range: $91,600 Location Description: Min/Max Pay Range for postings located in CA (SF Area includes SF, SJS & WLC) Min Pay Range: CA Other Areas $60,900 Max Pay Range: CA Other Areas $91,600 Note: The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.