JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Project Coordinator (PC) is responsible for all financial transactions for a wide variety of project types and must be organized, flexible and adept at multi-tasking.  They are generally required to perform a wide variety of tasks daily, sometimes even simultaneously.  They directly execute the financial aspects of assigned real estate projects throughout the project’s lifecycle from initiation to close out.  The Project Coordinator is also responsible for various activities including but not limited to, process improvement, financial documents, communications (verbal & written) and template management.

BASIC JOB DUTIES

Demonstrate proficiency in the use and application of all PDS technology in support of Regional platformPMWeb – Projects & FinancialsMicrosoft Office SuiteScanOneVCMT (Vendor and Contract Management Tool)JPMC SystemsStrong accounting and analytic skillsComply with all JLL policies and procedures, including but not limited to ethics and business practiceSupport data accuracy by working with PM/APM to reduce stales and DARM errors for assigned projectsSupport the adherence of vendor agreements as it related to fees and processAttend all required trainings (hosted by OMT, EHS, JPMC, etc.)Support assigned projects from initiate to closeout

FINANCIAL DUTIES

Tracking and ownership of submitted PMWEB transactions which include escalation of non-timely approvalsQAQC / input / routing of BudgetsReviews and monitors budgets to ensure each assigned project is adequately funded to support commitments and invoices from vendors.Accurate PMWEB Budget transaction are used when created and routed in PMWEBBudget Entry - Initial Due Diligence / CERP funding (if applicable)Budget Entry - Full Project BudgetPMWEB to SAP transfersAssist with moving funds from RE Costs (PMWEB/above the line) to Non-RE Costs (SAP/below the line) as directed by the Client. This can include AV Equipment, Bank Equipment, ATM, etc.QAQC / input / routing of Commitments & Vendor Change RequestsIssue approved Commitments (Purchase Orders/PO) and Vendor Change Requests (Change Orders/CO) to vendors.  Upload to PMWEB per document library folder structure guidelines.JLL – Email approved Commitments (Purchase Order) and/or Vendor Change Request (Change Order) to Vendors for Signature & upload signed PDF to PMWEB for audit compliance.JPMC – Email approved Email approved Commitments (Purchase Order) and/or Vendor Change Request (Change Order) to Vendors & upload signed PDF to PMWEB for audit compliance (Vendor does not sign).Accurate Commitments created and routed in PMWEBUpload proposal to PMWEB based off folder structureCorrect Vendor ID used based off VCMT or JPMC Retained Vendor TrackerCommitment created and routed in PMWEBAccurate Vendor Change Requests created and routed in PMWEBUpload revised proposal to PMWEB based off folder structureCorrect Vendor ID used based off VCMT or JPMC Retained Vendor Tracker

Vendor Change Requests created and routed in PMWEBRout Deductive Vendor Change Requests at Closeout to reduce and close open commitments (once approved by appropriate party)InvoicingManage cradle to grave all vendor invoices and application for payments, inclusive of issues resolutions and tracking to payment. Assist in aging reports inquiries for all vendors for both retained and non-retained vendorsVendor point of contact for submission of invoices, monitoring and resolutionQAQC / input / routing of invoicesReviews all invoices and backup documentation (including lien waivers) for accuracy and completeness and is responsible to key into PMWEB for approval and processing. Reviews all Payment Applications and backup documentation for accuracy and completeness and is responsible to key into PMWEB for approval and processing.Coordinates and tracks all progress payments to ensure timely payments and follows up on any submission issues Understands all associated paperwork including change orders.Review of all waivers of lien and affidavits including subcontractor waiversFor invoices that cannot be processed, work with PM and vendor for revisionsQAQC of JPMC invoicesReviews all invoices for accuracy and completeness and is responsible for entry onto JPMC invoice tracker.For invoices that cannot be processed, work with PM and vendor for revisionsEnsure projects are closed / cancelled within 90 days SLAPartner with PM/APM to ensure project is administratively reconciledComplete financial reconciliation (excludes JLL Commitment) for PMWEB. This is inclusive of Lien WaiversDrive overall closeout / cancellation of projectComplete Project Completion Checklist (PCC) – status check is all greenRespond to financial inquiries which can include:Closeout / Cancellation status discrepanciesWIP (Work in Progress) inquires by the client and work with project managers to ensure timely accurate billing for all projects and timely close out of projects upon completion.Ad HocGenerate ad hoc reporting for change order tracking, billing and other job cost analyses.

ADMINISTRATIVE DUTIES

Provide document upload for all financial documentation in PMWEB.  Ensure documentation is comprehensive, accurate, and properly filed per document library folder structure guidelines.Financial Milestone management (MS2 & 15) + project status for assigned projects, All other MS managed by Execution teamFixed Asset Form DevelopmentSubmission and tracking of WRM submissionsComplete post-PIF tasks as directed by Operations Supervisor and Post-PIF checklist within 24hour SLASend approved Commitments (Purchase Orders/PO) and Vendor Change Requests (Change Orders/CO) to JLL and JPMC VendorsJLL Vendors – secure and save executed copies in PMWEB based off folder structureJPMC Vendors – issue and save to PMWEB (signature not required)

EDUCATION AND EXPERIENCE

Bachelor’s Degree (BA/BS) or equivalent experience in the finance construction role.  Plus, a minimum of two years related work experience to include budgeting, finance and or business analytics; or equivalent combination of education and experience.

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.Advanced proficiency in Microsoft Office Suite. Spreadsheet skill set to include advanced functions such as graphics, pivot tables.

Estimated total compensation for this position:

55,000.00 – 65,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –New York, NY

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.