Welcome page Returning Candidate? Log back in! Project Coordinator Job Locations US-OR-Portland Requisition ID 2025-32985 Position Category Administrative/Office Support Position Type Regular Full-Time Job Type AFSCME union represented Department Center for Evidence-based Policy Salary Range $35.46 - $48.68 per hour FTE 1.00 Schedule Monday - Friday Hours 9 AM - 5 PM HR Mission School of Medicine Drug Testable No Department Overview

The Center for Evidence-based Policy (Center) is a national leader in evidence-based decision-making and policy design. The Center works with state policymakers in more than 25 states to use high-quality evidence to guide decisions, maximize resources, and improve health outcomes. The Center is objective and non-partisan, working in states across the country to support evidence-based decision-making. The Center does not lobby, and does not accept funding from industry, advocates, or trade associations. Though embedded within OHSU, the Center is entirely self-supporting.

Center staff members work closely with state and federal policymakers to research existing policies, programs, and develop policy options. The Center actively seeks staff partners who share its commitment to evidence, integrity, innovation, tangible results, and products that are independent, high-quality, evidence-based, and effective in meeting the needs of decision makers. The Center actively recruits and retains the highest quality personnel who are committed and passionate about achieving its mission. The Center strives to be a healthy and thriving work environment where everyone, from any background, can do their best work.

 

The Center’s Project Management Team consists of project leads and project coordinators who are responsible for developing, implementing, and monitoring the Center’s many projects using widely accepted project management tools and techniques.

 

The project coordinator must be able to effectively communicate with a diverse array of employees and external stakeholders at all levels. They must have excellent written and oral communication skills, including relationship-building, negotiation, and conflict resolution.

 

The project coordinator will be responsible for multiple Center projects, providing high-quality support and coordination as a member of multi-faceted teams across the organization. They will work collaboratively with other team members to support the design, delivery, execution, monitoring, and follow-up of assigned projects.

Function/Duties of Position

Project Coordination & Management:

Review project assignments and determine scope and diversity of involvement, training and resources needed, necessary contacts, and required activities.Identify resources and administrative steps needed for project completion. Develop charters, scopes of work, and project plans in consultation with project leads and other stakeholders. Gain approval for charters, scopes of work, and project plans. Initiate projects and coordinate steps to ensure participation of staff and stakeholders.Implement multiple aspects of projects as determined in the project plan. This may include developing client materials, organizing project meetings (both internal and external), collecting information, communicating with project team members and clients, etc.Monitor project status to ensure progress toward completion and communicate project progress. Identify potential difficulties and determine how to avoid possible risks. Modify project plans and coordinate changes with participants as necessary as unforeseen changes or unexpected developments occur. Document changes to project plans.Populate and maintain overall project management tool, adhering to Center software protocol, for assigned projects and resources. Handle project file management systems and project close out according to Center practices.In conjunction with project leads, communicate with resources regarding project plans, timelines, and deliverables.

Communication/Customer Service/Marketing Activities:

Communicate with internal staff and external clients regarding projects, contracts, scopes of work, work breakdown structures, project status, etc.
Coordinate project meetings. Represent the Center in project meetings as needed. Seek cooperation and input into projects. Help to build consensus among project participants. Document and distribute content of project meetings (agendas, minutes, timelines, changes to project plans).
Maintain secure project documents and web tools.
Draft, edit, proofread, and distribute communication materials for all projects as required.
Develop and maintain positive relationships with vendors.

Center Administrative Support:

Collaborate with other Center staff to maintain records, inventory of supplies, equipment, and materials. Order supplies for Center and its projects.
Coordinate tasks with program managers and complete tasks upon request.
Provide administrative support to the Leadership team.
Plan, coordinate, organize, and prepare schedules, meetings, newsletters, correspondence, travel, seminars, and conferences materials for Center projects.
Coordinate logistics necessary for internal and external meetings. May include securing meeting space, arranging catering and travel, ensuring technology needs are met, developing and monitoring a registration process, etc.
Required Qualifications A Bachelor’s degree in Business Administration, Management, Public Administration, or a closely related field may be substituted for up to two years of the required experience.

Four years of experience as an executive assistant, administrative analyst, or administrative officer which included administrative duties, provision of technical assistance, or operations review. Two of the required years must have included administration or oversight of an on-going project or program.

Experience working with government agencies

Knowledge and experience in project management

Experience developing project plans and monitoring and reporting on project progress

Proficiency in use of project management software

Extensive & efficient computer applications/software skills, including:

MS Word, Publisher, PowerPoint, Excel, Access, Outlook, Visio, Adobe Acrobat, WebEx, and online survey tools

Proficiency in electronic records cataloging and filing systems.

Dependability and ability to function as part of a team as well as independently.

Strong organizational skills.

Excellent communication and inter-personal skills.

Compliance with Code of Conduct, Respect in the workplace and Applicable policies, procedures and agreements related to position, department or OHSU as a whole

Must be able to perform the essential functions of the position with or without accommodation

Preferred Qualifications

Experience working within government agencies

Proficiency in use of Asana project management software

Ability to manage and prioritize multiple tasks.

Experience troubleshooting complex technical and logistical issues in large projects

Excellent writing, editing, and word processing experience

Ability to create simple databases and maintain existing ones

Ability to create flow charts and algorithms

Project management certification All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.