Department

Development Economics Center

About the Department

The Development Innovation Lab at the University of Chicago uses the tools of economics to develop innovations with the potential to benefit millions of people in low- and middle-income countries. It was founded and is led by Nobel laureate Michael Kremer.

Job Summary

The Project Coordinator will independently manage multiple administrative and management tasks, in order to provide proficient and high-level support to Nobel Laureate Professor Michael Kremer, of the Kenneth C Griffin Department of Economics. The Project Coordinator, working closely with the Senior Executive Assistant, manages a variety of complex and routine administrative tasks, complex travel arrangements, coordinates high-priority meetings and special events, and ensures seamless communication and operations. This position requires exceptional professionalism, proactivity, discretion, and organizational skills, delivering premium service to the Faculty and other high-profile stakeholders.

This position is a hybrid role based in Washington D.C.

Responsibilities

Manages email communications in Faculty’s inbox and responds or coordinates responses with relevant team members. Triages and resolves routine and complex inquiries.

Organizes speaking and media requests for domestic and international events, including for high-level events with policy makers, government officials, and other partners.

Maintain Faculty’s website, course sites and special websites for specific events or research.

Handle highly confidential and sensitive materials and situations.

Manages and coordinates events, including logistics research and planning. Supports the creation and preparation of presentations, handles outreach efforts, and produces detailed post-event reports.

Proactively manage the scheduling of the Faculty’s calendar, including resolution of schedule conflicts, schedule prioritization, and meeting logistics.

Supports new and ongoing research projects by proofreading, fact-checking, and editing papers and reports, under the supervision of the Faculty.

​​Support Faculty’s job market candidates in the job market process.

Stay informed of activities relating to University programs and initiatives, apprising the faculty of issues when deemed necessary. Supports information flow from the Faculty’s office to University.

Uses appropriate resources and critical-thinking skills to follow issues through to resolution.

Prepare institutional documents, such as faculty reports and conflict of interest statements, for Faculty’s submission.

Prepare and coordinate letters of recommendation for graduate students.

Support creation of lecture materials and schedule Zoom calls for graduate classes taught by the Faculty with help from teaching assistants.

Assist in managing the transcription of voice files recorded by the Faculty to draft and edit emails and documents. This includes both transcription and managing a small team of student transcribers.

Manage Faculty member’s individual finances including soliciting and processing travel reimbursements, honoraria and other internal and external receivables, to ensure timely dispersal of obligated payments using GEMS. Maintain inventory of Faculty supplies and equipment.

Upholds confidentiality and exercises discretion in handling sensitive matters.

Coordinates complex domestic and multi-country international travel arrangements. Procures necessary travel documents, including visas, and ensures the Faculty has necessary clearance and documentation for travel.

Creates and maintains master itineraries.

Assists with researching funding opportunities, preparing grant proposals, and drafting and/or editing other written materials with moderate to high level guidance.

May assist with other administrative projects as needed and acquire higher level guidance and skills.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Experience:

Demonstrated experience in project management.Background providing high level administrative support.

Technical Skills or Knowledge:

Proficiency in Google Suite, Microsoft Suite, Slack, Adobe and Asana.Proficient in technical software, troubleshooting emergent IT issues, and high touch support.Knowledge of University financial systems, including GEMS, Buysite, Purchase Order (PO) processes, etc.Working knowledge as a research assistant and/or supporting research projects. Teaching Assistant experience in economics courses may also be considered.

Preferred Competencies

Strong written and verbal communication skills.Skillful in project management.Ability to effectively manage a heavy workload, competing priorities, and tight deadlines.Excellent organizational and analytical skills with high-level of accuracy and sharp attention to detail.Works well independently and in a team environment.Excellent interpersonal skills and the ability to work effectively with a wide range of individuals and constituencies in a diverse professional environment.Demonstrated excellence in written and verbal communication.Demonstrated ability to anticipate and respond to future needs.Demonstrated sound judgment with the ability to solve problems and make effective decisions.

Working Conditions

In-office work, with some work from home opportunities dependent on the Faculty’s schedule.

This position is a hybrid role based in Washington D.C.

Application Documents

Resume/CV (required)Cover Letter (required)References Contact Information (3)(required)Work Sample (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$27.29 - $35.32

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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