Program Administrator Vacancy No VN544 Employee Type Full-time Location City Summerville Education Level Bachelor's Degree Experience Level 4 years Job Details ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation’s most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome. That’s where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work – no matter what department or division you work in – ultimately enables the warfighter, saves lives, and diversifies the industrial base. At our core, ATI is a service organization. We are in service to others; it’s what we do, and it’s who we are. Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system. **This position offers a hybrid schedule (in-office & remote/work from home) or an onsite schedule and flexible hours. Candidates will need to reside near Charleston, SC to ensure work site flexibility.** ***The grade, title and salary for this position will be determined once an assessment is completed on the selected candidate's education, experience, and skills (level assigned will be as either a Program Administrator or Senior Program Administrator).*** Position Description Provide support and assistance to the Division, Program Manager, team members, and clients to accomplish program goals and objectives. Primary job duties require exercising discretion and independent judgment with respect to matters of significance to the business. Essential Functions + Assists Program Managers with planning and execution of customer programs. Handles frequent contact within and outside the company on significant matters requiring tact, persuasion and negotiation skills. + Manage calendar for Manager and maintains team and company calendars; identifies and resolves potential scheduling conflicts. + Arranges meetings, conferences, video conferences, and telephone conferences, including equipment prep and testing, attendance tracking, room setup and catering, preparation of agendas and presentation materials. + Develops and supports meetings, workshops, conferences, video conferences, and telephone conferences. + Prepares and distributes correspondence, reports, technical documents, minutes, brochures, posters, press releases and other informational material. + Develops sufficient program knowledge to effectively interface with team members, clients, and other stakeholders. + Manages, and responds to requests for program information via the program’s general inbox. Receives weekly inquiries from general public, other public or private agencies or organizations mainly via the program general inbox. + Records and analyzes research data. + Responsible for the data entry and maintenance of accurate records for subcontractors, clients, and other stakeholders. + Acts as the administrator for subcontractor, client, and stakeholder access and active DD2345 monitoring which includes being able to navigate the Joint Certification Program (JCP) website to find the appropriate information. Categorizes, coordinates, and routes deliverable submission and approval messages in program inbox. + Assist with the development and maintenance of websites to communicate program information to the public and team members including development, updating, posting of documents and deliverables, maintaining access and password lists, e-mail lists and links to other sites. + Coordinates program presence at tradeshows: Prepares and produces informational materials: Contract for booth space and services; Staff booth or assist with coordination of team member staffing; Prepares and distributes various brochures, posters, press releases and other informational material. + Provides Program Manager with support and assistance including drafting program related correspondence, reports, task descriptions, and deliverable tracking. + Maintains electronic and paper files for programs in the business unit, including draft and version control, archiving and back-ups. + Provides general administrative support to business unit team members. + Works with the business unit and program team(s) on process improvement which includes but is not limited to tracking metrics. Additional Responsibilities + Assists with the training of new associates on the policies, procedures, systems, and tools related to the business unit. + Organizes the file plans for all business unit records – electronic and paper including draft and version control, archiving and back-ups. + Assists with tracking specific budget items as assigned. + Assists with the administrative management of proposals. + Performs other duties as assigned by the Project or Program Manager and the division lead Qualifications + Bachelor's Degree and two years related experience, or an Associate's Degree and four years related experience, or High School and eight years of related experience. Minimum of one or more years’ experience working in a program support role. + Communication skills, including presentations, technical reports, meeting management and work group management. + Shows individual initiative and active engagement. + Computer skills including intermediate Excel skills, MS Office Suite - Word, PowerPoint, Outlook and Project desired. SharePoint and MS Access experience a plus. + Ability to travel to conferences and meetings required. Weekend travel is very infrequent, but a remote possibility to support the client’s needs for an early Monday or late Friday event maybe needed. + This position will need the ability to access US only data systems – US Citizenship is required. + This position is subject to a background check that includes a review of criminal records. In reviewing an applicant’s criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors. Physical Efforts The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regular physical activity to include walking, bending, stooping, reaching, standing and prolonged sitting. Ability to speak, read, hear, and write, with or without reasonable accommodation. Ability to use phone and computer systems, copier, fax, and other office equipment. Must be able to occasionally move/lift up to 25 pounds with or without reasonable accommodation. Work Environment This position is located in an air-conditioned, environmentally controlled atmosphere. Noise level in the work environment is usually moderate and the distraction level in the work environment is often heavy. ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities. ATI complies with the Pay Transparency Nondiscrimination provision mandated by Executive Order 13665. Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system. If you require accommodations to complete this application, please contact Human Resources at (843) 760-4350 or email hr@ati.org. Benefits ATI has been named "Best Places to Work in SC" from 2017 - 2024. This is a full-time opportunity with benefits ATI provides Medical, Dental and Vision Plan options Flexible Spending Accounts, including health and dependent care accounts 403B Retirement Savings plan with a very competitive company contribution Personal time-off (pre-loaded & accrued) plus 12 paid holiday-days Life Insurance paid by ATI Paid Parental Leave Short-Term & Long-Term Disability Coverage paid by ATI Employee Assistance Program Tuition Reimbursement Program Flexible work schedules ATI's standard business hours are Monday-Friday, between 8 AM - 5 PM.