**Overview** Kimley-Horn, one of FORTUNE Magazine's "100 Best Companies to Work For." is looking foran experienced Production Assistant for our Nashville, TN office. We are seeking a tech-savvy, proactive, detail-oriented professional to provide the office with administrative support for a 100+ person and growing office of engineers and planners. **Responsibilities** **Job duties include:** + Assist with producing plans, project manuals and reports (copying, printing and/or scanning documents) + Assist Project Managers with contract processes and preparing contract documents, request insurance certificates + Create and modify documents using Microsoft Office and Adobe Professional + Maintain hard copy and electronic filing systems - assist with project submittals and agency/client deliveries + Provide exceptional internal and external client service + Maintain project tracking software, communicate deadlines to the team and review deliverables + Proactive/Go-getter personality preferred to assist with developing new tools and processes for project and program management + Cold calling clients for meeting setup + Able to balance and manage multiple tasks and priorities + Willingness to learn and work with new software + Assisting with submitting applications for permits + Researching code requirements and development processes + Support project managers and team members as needed **Backup receptionist duties (as needed):** + Manning the front desk, answering the phone, greeting visitors and clients + Ensuring that staple supplies are stocked, putting in special supply order requests. + Coordinating occasional large gatherings of out-of-town office visitors, including facilitating multiple catering orders, conference room set up and break down + Managing Fed Ex/UPS/USPS including: ordering/printing postage and mailing supplies as needed; making labels; picking up the mail and distributing it; managing interoffice and other outgoing mail. + Ordering catering for internal and external meetings as requested. + Coordinating the use and maintenance of fleet vehicles. + Coordinating travel for practice as requested. + Perform general clerical duties including: photocopying, report binding, faxing, mailing, shipping, filing, meeting and travel coordination, preparing expense reports, and upkeep of production room and equipment. **Qualifications** **Requirements:** + High school diploma or equivalent required; Bachelor’s degree preferred + Ability to keep up with rapidly changing technology + Related experience in an Engineering/Architectural consulting industry preferred + Outstanding organizational and prioritization skills with ability to meet deadlines + Excellent written and verbal communication skills + Strong writing, editing and proofreading skills + Ability to multi-task in a fast-paced environment and respond to multiple project managers + Proactive and detail oriented, working with a sense of urgency + Positive and client-focused with a take-charge mentality + Self-motivated, ability to take initiative with tasks and projects + Proficiency with MS Office including Word, Excel, PowerPoint, Outlook, and Adobe + Ability to learn new tasks and/or software programs quickly + Must have a valid driver’s license Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/13544/production-assistant/job?mode=apply&apply=yes&in\_iframe=1&hashed=-1834442239) Share on social media _Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._ PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role. If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/) **Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.** Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities **Posted Date** _2 weeks ago_ _(9/20/2024 9:50 AM)_ **_ID_** _2024-13544_ **_Education_** _High School Diploma/GED_ **_Discipline/Focus_** _Admin Support Production_