Procurement Specialist III or IV
City of Austin
Position Information Position Information Posting Title Procurement Specialist III or IV Job Requisition Number COA092954 Position Number 105180 Job Type Full-Time Division Name FSD-CP-Corporate Procurement Minimum Qualifications Procurement Specialist III: Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a related field. Four (4) years of applicable work experience may be substituted in place of the minimum education requirement. Graduation with a graduate degree from an accredited college or university in a related field may substitute for up to two (2) years of the required experience.
Licenses and Certifications Required:
None.
Procurement Specialist IV: Graduation with a Bachelor’s degree from an accredited college or university, plus five (5) years of experience in a related field. Graduation with a graduate degree from an accredited college or university in a related field may substitute up to two (2) years of the required experience.
Licenses and Certifications Required:
None. Notes to Applicants THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS.
Position Overview:
Familiar with City of Austin systems (AIMS, eCAPRIS, etc)
Knowledge of public purchasing practices and techniques.
Knowledge of applicable procurement statutes, ordinances and codes.
Knowledge of accounting and budgeting process as it relates to purchasing transactions.
Knowledge of contract law, terms and conditions.
Knowledge of contract category management.
Skill in buying procedures, purchase orders, and delivery orders.
Skill in informal and all formal source selection processes including price competition
Skill in contract negotiation and formation, contract management and contract administration processes.
Skill in computes applications including spreadsheets, databases and word processing software.
Skill in establishing and maintaining good working relationships with other city employees and the public.
Skill in effective oral and written communication.
Skill in exercising good judgment, tact and diplomacy.
Skill in using automated purchasing systems.
Ability to develop and lead cross-functional teams.
Ability to resolve all contract disputes.
Who We Are:
Our department provides a variety of financial services and programs. The Financial Services Department (FSD) serves residents, vendors, and City departments.
Our mission is to serve as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.
Our staff supports a wide variety of financial processes, including preparing the annual budget and annual fiscal report, procurement processes, franchise agreements, real estate transactions, and overseeing the City’s investment portfolio and debt management.
As an internal support function within the larger City organization, FSD is proud to serve and act as a leader in financial management to its partner departments.
Click here to read more about us online!
Why Join Us?
Meaningful Work
Contribute to projects that improve the lives of the people in our community.
Innovation and Collaboration
Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress in a variety of financial programs.
Professional Growth and Development
Achieve your professional goals. FSD offers opportunities to advance in multiple career paths, as well as a wide variety of learning opportunities.
Work-Life Balance
Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences.
Hybrid Work EnvironmentThe City of Austin Flexible Work Arrangement Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. Staff may be eligible to telework up to 50% within a two (2) week period. Work schedules are implemented to meet department requirements and are subject to change based on business needs.
Health and WellnessThe City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally well. For employees that are covered, this includes low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more.
Click here to review the City of Austin’s Employee Benefits Guide.
Click here to watch a short City of Austin Employment Video.
Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Employment history dates must include month and year.
Additional Details: The Financial Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. This position may require a skills assessment. If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. This position will require a pre-employment Criminal Background Investigation (CBI). If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. If you are identified as a top military candidate or a veteran, you must provide a copy of your DD-214.
Travel:If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
90 Day Provision for Additional Vacancy:When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool. Pay Range PSIII: $32.23 – $42.30
PSIV: $35.50 – $47.53
Hours Monday – Friday
8:00 a.m. to 5:00 p.m.
Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.
Staff eligible to telework must be in the office for at least 40% of their scheduled work week. Job Close Date 01/16/2025 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd, Austin, TX 78704 Preferred Qualifications Experience with public sector procurement and contract management best practices. Experience working in a dynamic team environment. Contract negotiation and submittal/assignment management skills in regards to contractual requirements. Ability to lead a small team of two to three procurement specialists. Experience negotiating with consultants to reach mutually agreeable contract prices, rates, or costs. Proficiency in Microsoft Suite or similar programs. Duties, Functions and Responsibilities This position is posted at multiple levels. Please select the appropriate job description. Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Procurement Specialist III
Procurement Specialist IIV
Knowledge, Skills and Abilities This position is posted at multiple levels. Please select the appropriate job description. Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Procurement Specialist III
Procurement Specialist IIV
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Licenses and Certifications Required:
None.
Procurement Specialist IV: Graduation with a Bachelor’s degree from an accredited college or university, plus five (5) years of experience in a related field. Graduation with a graduate degree from an accredited college or university in a related field may substitute up to two (2) years of the required experience.
Licenses and Certifications Required:
None. Notes to Applicants THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS.
Position Overview:
Familiar with City of Austin systems (AIMS, eCAPRIS, etc)
Knowledge of public purchasing practices and techniques.
Knowledge of applicable procurement statutes, ordinances and codes.
Knowledge of accounting and budgeting process as it relates to purchasing transactions.
Knowledge of contract law, terms and conditions.
Knowledge of contract category management.
Skill in buying procedures, purchase orders, and delivery orders.
Skill in informal and all formal source selection processes including price competition
Skill in contract negotiation and formation, contract management and contract administration processes.
Skill in computes applications including spreadsheets, databases and word processing software.
Skill in establishing and maintaining good working relationships with other city employees and the public.
Skill in effective oral and written communication.
Skill in exercising good judgment, tact and diplomacy.
Skill in using automated purchasing systems.
Ability to develop and lead cross-functional teams.
Ability to resolve all contract disputes.
Who We Are:
Our department provides a variety of financial services and programs. The Financial Services Department (FSD) serves residents, vendors, and City departments.
Our mission is to serve as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.
Our staff supports a wide variety of financial processes, including preparing the annual budget and annual fiscal report, procurement processes, franchise agreements, real estate transactions, and overseeing the City’s investment portfolio and debt management.
As an internal support function within the larger City organization, FSD is proud to serve and act as a leader in financial management to its partner departments.
Click here to read more about us online!
Why Join Us?
Meaningful Work
Contribute to projects that improve the lives of the people in our community.
Innovation and Collaboration
Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress in a variety of financial programs.
Professional Growth and Development
Achieve your professional goals. FSD offers opportunities to advance in multiple career paths, as well as a wide variety of learning opportunities.
Work-Life Balance
Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences.
Hybrid Work EnvironmentThe City of Austin Flexible Work Arrangement Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. Staff may be eligible to telework up to 50% within a two (2) week period. Work schedules are implemented to meet department requirements and are subject to change based on business needs.
Health and WellnessThe City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally well. For employees that are covered, this includes low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more.
Click here to review the City of Austin’s Employee Benefits Guide.
Click here to watch a short City of Austin Employment Video.
Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Employment history dates must include month and year.
Additional Details: The Financial Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. This position may require a skills assessment. If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. This position will require a pre-employment Criminal Background Investigation (CBI). If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. If you are identified as a top military candidate or a veteran, you must provide a copy of your DD-214.
Travel:If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
90 Day Provision for Additional Vacancy:When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool. Pay Range PSIII: $32.23 – $42.30
PSIV: $35.50 – $47.53
Hours Monday – Friday
8:00 a.m. to 5:00 p.m.
Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.
Staff eligible to telework must be in the office for at least 40% of their scheduled work week. Job Close Date 01/16/2025 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd, Austin, TX 78704 Preferred Qualifications Experience with public sector procurement and contract management best practices. Experience working in a dynamic team environment. Contract negotiation and submittal/assignment management skills in regards to contractual requirements. Ability to lead a small team of two to three procurement specialists. Experience negotiating with consultants to reach mutually agreeable contract prices, rates, or costs. Proficiency in Microsoft Suite or similar programs. Duties, Functions and Responsibilities This position is posted at multiple levels. Please select the appropriate job description. Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Procurement Specialist III
Procurement Specialist IIV
Knowledge, Skills and Abilities This position is posted at multiple levels. Please select the appropriate job description. Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Procurement Specialist III
Procurement Specialist IIV
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualifications of the Procurement Specialist III position requires: Graduation from an accredited four-year college or university with a degree in Business or Public Administration, or related field and four (4) years of work experience in a related field. Four (4) years of applicable work experience may be substituted in place of minimum education requirement. A graduate degree in a related field may substitute up to two (2) years of the required work experience. Do you meet the minimum qualifications of this position? Yes No * Please briefly describe how you meet the minimum qualifications above.(Open Ended Question)
* Briefly describe your experience with public sector procurement and contract management best practices.(Open Ended Question)
* Briefly describe your experience with contract negotiation and submittal/assignment management skills in regards to contractual requirements.(Open Ended Question)
* Briefly describe your experience negotiating with consultants to reach mutually agreeable contract prices, rates, or costs.(Open Ended Question)
* Describe your proficiency in Microsoft Suite or similar programs.(Open Ended Question)
* This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check Optional & Required Documents Required Documents Resume Optional Documents
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