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Job Description

Role Purpose

The Procurement Coordinator will be responsible for overseeing and optimizing the procurement processes within the organization. This role requires a meticulous and proactive individual who can ensure compliance, manage contracts, and utilize data analytics tools to support strategic decision-making. The ideal candidate will have experience with procurement systems and a strong understanding of procurement best practices.

Key Responsibilities:

Contract Management:

Monitor contracts to ensure compliance with Delegation of Authority (DOA) guidelines.

Manage Deeds of Ratification (DOR) when necessary to ensure contractual obligations are met.

Track contract expiries and manage the renewal process to avoid lapses in coverage.

Conflict of Interest Monitoring:

Identify and monitor potential conflicts of interest within procurement activities.

Implement measures to mitigate identified conflicts and ensure transparency.

System Alignment:

Ensure procurement systems are aligned and integrated with organizational processes.

Resolve system issues promptly to maintain smooth operations.

Track and monitor systems to ensure all risks are addressed effectively.

Reporting and Analytics:

Prepare and present reports for the Procurement Management Committee (Manco).

Utilize Power BI to analyze procurement data and generate insights for strategic decision-making.

Manage BEE (Black Economic Empowerment) reporting and oversee spend management to meet compliance requirements.

Standard Operating Procedures (SOPs):

Develop and maintain Procurement Standard Operating Procedures (SOPs) to ensure consistency and efficiency in procurement activities.

Issue Resolution:

Address and resolve system issues related to Oracle, TIA, RST, and other relevant systems to minimize disruptions in procurement processes.

Business Requirements Documentation:

Assist with drafting Business Requirements Specifications (BRS) and Business Requirements Documents (BRD) to support procurement projects.

Subject Matter Expertise:

Act as a Subject Matter Expert (SME) between Procurement and IT to ensure seamless integration and alignment of systems and processes.

Job Requirements ( Experience , Skills and Qualifications)

Bachelor's degree in Business Administration, Supply Chain Management, or a related field.

Proven experience in procurement or supply chain management.

Proficiency in procurement systems such as Oracle.

Strong analytical skills and experience with Power BI.

Excellent communication and interpersonal skills.

Ability to manage multiple tasks and prioritize effectively.

All About OMI:

 

https://www.oldmutual.co.za/about/old-mutual-insure/

 

https://www.linkedin.com/posts/old-mutual-insure_i-work-at-old-mutual-insure-of-course-activity-7161674472469524483-w0j6?utm_source=share&utm_medium=member_desktop

This role acts as the ¿gatekeeper¿ responsible for the maintenance and procedures that dictate the workings of the operational procurement function and the day-to-day management of the purchase order process across OMEM business units. The role is individually accountable for achieving results through own effort.

ResponsibilitiesProcurement

Achieve specific procurement goals within area of responsibility. May also involve working to improve established procurement procedures.

Contract Requirements

Identify contract requirements and write specifications for a small portfolio or area of the business for existing contracts and/or new contracts.

Contract Management

Deliver required outcomes by coordinating activities of subcontractors and suppliers and acting as a primary point of contact for them while working within an established contract management plan.

Data Collection and Analysis

Collate and analyze data using preset tools, methods, and formats. Involves working independently.

Document Preparation

Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.

Sourcing

Collect and analyze the key cost drivers, market dynamics and issues, areas of innovation, and alternative suppliers for a low-risk area with many alternatives and minimum costs to change, in consultation with relevant functions to provide solid market information for decision-making.

Cost Accounting

Evaluate costs and identify variances or opportunities to improve profitability for more senior colleagues.

Information and Business Advice

Resolve queries from internal or external customers or suppliers by providing information on complex processes and the related policies, referring issues to others where necessary for interpretation of policy.

Operational Compliance

Identify, within the team, instances of noncompliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these instances and escalating issues as appropriate.

Stakeholder Engagement

Assist with stakeholder engagement by arranging actions, meetings, events, and supporting materials to promote stakeholder understanding and commitment.

Personal Capability Building

Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

Skills

Action Planning, Computer Literacy, Contract Administration, Contract Management, Data Compilation, Evaluating Information, Financial Acumen, Global Procurement, Information Retrieval, Management Reporting, Negotiation, Oral Communications, Presenting Solutions, Report Review, Supplier Management

Competencies

Business InsightCollaboratesCommunicates EffectivelyCourageEnsures AccountabilityFinancial AcumenManages ComplexityOptimizes Work Processes

Education

NQF Level 7 - Degree, Advance Diploma or Postgraduate Certificate or equivalent

Closing Date

06 April 2025 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

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