Procurement Transitions Coordinator

Job Description

Under the direction of the Global IFM and Procurement Transitions Director, the IFM & Procurement Transitions Coordinator plays a critical role in ensuring the seamless transition of Integrated Facilities Management (IFM) services across global regions. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key ResponsibilitiesUtilize advanced Excel functions (e.g., Pivot Tables, VLOOKUP, XLOOKUP, IF statements) for data analysis and reporting.Consolidate and format asset data from various sources for upload into standardized templates.Schedule and support transition meetings, including preparing agendas and assisting IFM transition leads.Document and distribute meeting notes, capturing key decisions and action items.Create and deliver presentation materials to communicate project updates and insights.Collaborate with subject matter experts to update and publish IFM playbooks.Maintain project trackers and milestone templates using Smartsheet.Identify and escalate risks, documenting them in the RAID register.Monitor and report on transition progress to ensure alignment with project goals.Confirm training schedules and completion for IFM workstream leads.Support data-driven decision-making through analysis and organization of key metrics.Develop and refine process maps and workflows to improve operational efficiency.Manage digital files and documentation for easy access and security.Gather and share best practices to enhance team performance.Identify opportunities for process improvement and support program enhancements.Required SkillsFacilities maintenance and procurement knowledgePurchase order and vendor managementAdvanced Excel (Pivot Tables, VLOOKUP, XLOOKUP)Project management and Smartsheet proficiencyData analysis and ERP system familiarityStrong presentation and communication skillsProcess improvement and workflow developmentQualificationsBachelor’s degree in Business or a related field (preferred)Experience in facilities management, project management, or change management is a plusStrong analytical and organizational skillsAbility to manage multiple priorities and meet deadlinesProactive, detail-oriented, and collaborative mindset

Pay and Benefits

The pay range for this position is $26.44 - $31.25/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Saint Louis,MO.

Application Deadline

This position is anticipated to close on Jun 3, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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