At Credence, we support our clients’ mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for war-fighters and secure our nation for a better future.
We are privately held, are repeatedly recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for the last 12 years. We practice servant leadership and believe that by focusing on the success of our clients, team members, and partners, we all achieve greater success.
Credence has an immediate need for an Procurement Assistant in support of the Air Force Research Lab Sensors Directorate (AFRL/RY) at Wright Patterson Air Force Base, OH.
AFRL/RY’s mission is to lead the discovery and development of future capabilities providing integrated intelligence, surveillance, and reconnaissance (ISR), combat identification, and spectrum warfare effects.
Responsibilities include, but are not limited to the duties listed below Provide procurement assistance support to coordinate and assist branch and division operations. Assist end users for purchases in AFRL/RY. Make purchases via tools and web-based platforms per Directorate, AF, DoD Guidelines and Regulations.Have and maintain accounts in the major acquisition web-based platforms to procure products, services, and other materials, including, but are not limited to: AFWay, NETCENTS, Enterprise Software Initiative/SmartBuy, and General Services Administration. Have technical knowledge needed to assure the purchasing request is valid and effective, and provides the best value to the organization. Develop familiarity with the Directorate’s business managers and government purchase card holders, and works with them to secure funding. Work with external contract officers to identify and select proper vendors needed to provide the goods and services, and to ensure the bids meet end user’s requirements. Conduct requests for quote based on user needs and submits them via purchasing tools per AF and DoD Guidelines and Regulations. While seeking quotes, communicate with potential vendors to ensure they comprehend the user’s requirements. Obtain any waivers or special permissions needed to make the purchase. Work with cognizant government manager to ensure the request is approved. Work with operations and finance staff to keep up to date with latest regulations and rules governing purchasing. Periodically communicate with operational leadership on status of pending purchases.Retrieve and distribute committed Purchase Requests and Defense Advanced Research Projects Agency (DARPA) Orders from the Automated Business Services System. Maintain multiple data bases and spreadsheets that include master lists of active contracts, contracts in close out and staging, and lists and status of Purchase Requests. Input DARPA contract information into The Financial Information Management System (TFIMS). Assist with the contract file close out process including retrieving Receiving Reports from Wide Area Workflow, coordinating with key negotiators and Contracting Officers, tracking status and interfacing with Directorate close out point of contact and financial management office. Receive, log, and track Freedom of Information Act (FOIA) requests which includes reproduction, assembly of document(s)/response, and delivery to the FOIA office. Assist with preparation efforts associated with Air Force and Department of Defense level audits.Serve as the Records Custodian and maintain each division’s file plan. Digitally store and electronically file documentation using standard DoD, AF, AFMC, and/or AFRL enterprise systems such as LiveLink or SharePoint. Some documentation must be maintained in paper format; contractor is responsible for ensuring all of these records meet requirements. File correspondence and unsuccessful proposals, process new contract files, make labels, and ensure files are orderly.Type correspondence, copy documentation, process facsimile messages, answer common phone lines for divisions and branches, and direct callers and visitors to the appropriate individuals. Track training for division personnel. Prepare the divisions for Staff Assistance Visits. Will be assigned other administrative duties relative to the position as required to accomplish the mission of the organization and support management, such as assisting with contractor-to-contractor non-disclosure agreements. Education, Requirements and Qualifications Clearance: Secret or ability to obtain a Secret ClearanceBachelors Degree and three (3) years of relevant experience orAssociates Degree and seven (7) years of relevant experiencenine (9) years of relevant experience in lieu of a degreeStrong professional and business communication skillsSelf- motivation and the ability to work independently and in a team environment Strong organizational and time management skills An understanding of professional services; Intermediate to Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Visio; Expertise with ABSS, WAWF, TFIMS, PBAS, EBS, LiveLink, Microsoft Professional Office Suite of Tools.Strong interpersonal skills and above average verbal and written communication skills Working Conditions and Physical RequirementsPlease join us, as together we build a better world one mission at a time powered by Technology and its People!
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EQUAL EMPLOYMENT OPPORTUNITY
Credence Management Solutions, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and employment decisions are based only on job requirements, candidate qualifications, and our needs as a business.
DISABILITY ACCOMMODATIONS (ADA / ADAAA)
The Company complies with the Americans with Disabilities Act (ADA), the Americans with Disabilities Act Amendments Act (ADAAA) and applicable state and local laws providing for nondiscrimination in employment against qualified individuals with disabilities. We are committed to providing equal employment opportunities to all individuals, including those with disabilities. Credence ensures that our recruitment process is accessible to all individuals and provides clear and simple instructions for requesting an accommodation on every job posting. Please contact Careers@credence-llc.com if you require any assistance or accommodations to apply.
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