Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

We are currently looking for someone to fill the role of Prevention Advisor and Office Manager.

As Prevention Advisor:

Job Purpose & Objectives:

Ensure compliance with health and safety regulations and promote a safe and secure working environment.

Accountabilities:

Implement and monitor health, safety, and environmental programs.

Tasks and Responsibilities:

Conduct risk assessments and audits to identify potential workplace hazards.Develop and implement safety programs and protocols.Conduct safety training sessions and ensure emergency preparedness among staff.Ensure compliance with Belgian safety and environmental legislation.Oversee facility security and respond to facility and equipment alarms or system failures.

 

As Office Manager:

Job Purpose & Objectives:

Efficiently manage all office operations and related administrative activities.

Accountabilities:

Coordinate and optimize office logistics while ensuring effective administrative support.

Tasks and Responsibilities:

Manage the contracts database (Icertis) and oversee contractor and vendor relationships, including monitoring expenses and payments.Manage and coordinate office stationery: handle inventory, purchasing, and distribution while following established processes.Ensure the archives room is well-organized, including space management and periodic clean-ups.Allocate and manage facility space for maximum efficiency, including coordinating intra-office moves.Supervise maintenance and repair of facilities and equipment, and oversee facility refurbishments and renovations.Plan and manage central facility services, such as reception, security, cleaning, waste disposal, and parking.In collaboration with the purchasing manager:Obtain quotes and tenders from vendors and suppliers.Calculate and compare costs for goods and services to maximize cost-efficiency.Negotiate contracts to optimize delivery timelines and cost savings.

 

Key Interfaces:

Internal Stakeholders:

HR DirectorFacilities ManagerOffice StaffHSE TeamAbbVie Employees

External Stakeholders:

Health and Safety AgenciesSuppliersRegulatory Bodies
Qualifications

Required Skills and Competencies:

Structure: Strong organizational and planning skills.Adaptability: Ability to multitask and efficiently switch between responsibilities in a dynamic environment.Initiative and Innovation: Proactively identify and implement improvements in safety and office operations.Integrity: Maintain confidentiality and strictly adhere to corporate values.Teamwork: Collaborate effectively across departments and with external partners.Project Management: Demonstrated experience in project management and budgeting.Digital Savviness: Proficient with digital tools for communication, scheduling, and reporting.Communication Skills: Excellent verbal and written communication and strong interpersonal skills.Languages: Fluent in Dutch, French, and English.

Nice to Have:

Certification as a Level 2 Prevention Advisor in accordance with Belgian regulations.Minimum of 3 years’ experience in office management or EHS roles.Strong knowledge of Belgian health and safety laws.
Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html 

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html