As a PMO (Project Management Office) Analyst, you will play a crucial role in supporting the PMO & Governance Manager in portfolio reporting planning, analysis to ensure portfolio is balanced optimally and delivery is in scope, time, budget and quality. 

What you will be doing 

Provide administrative support to the project management office (PMO), including scheduling meetings, preparing agendas, and taking meeting minutes. Assist PMO with maintaining data quality in Clarity around Projects (creation & maintenance of costs/schedule/risks/issues/status reports); Resources (on-boarding/off-boarding, rate set-up & allocations); Clarity Admin Data (base calendars, rate matrices, licenses). Provide financial management support including assisting with Project Closure reconciliations, preparation of Clarity month end financials and assisting PMs as required. Assist in the development and maintenance of project management processes, standards, and templates to support consistent project delivery practices. Track project progress and milestones, and provide regular updates to project managers and stakeholders on project status, risks, and issues. Coordinate project governance activities, including project reviews, audits, and quality assurance checks, to ensure compliance with project management standards and policies. Assist in the preparation of Portfolio Governance Reporting and analysis and presentations for senior management and stakeholders, summarising project status, key milestones, and performance metrics. Facilitate communication and collaboration between project teams, stakeholders, and other PMO functions to ensure alignment and coordination of project activities. Assist in the planning and coordination of project meetings, workshops, and training sessions, and provide logistical support as needed. Ongoing review of PMO and Project delivery processes highlighting any recommended improvements. Stay current with project management best practices, tools, and methodologies, and share knowledge and insights with the PMO team and project managers. 
 

What you will bring

Strong understanding of project management principles, methodologies, and best practices, with knowledge of project management tools and software (e.g., Microsoft Project, JIRA). Knowledge and hands-on experience with Clarity PPM toolset and PowerBI highly desirable. Experience in Financial Management desirable. Excellent organisational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment. Attention to detail and accuracy with the ability to maintain project documentation and records effectively. Strong communication and interpersonal skills with the ability to interact effectively with project teams, stakeholders, and senior management. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. Ability to work effectively both independently and as part of a team, with a willingness to take initiative and adapt to changing priorities. Problem-solving skills with the ability to identify issues, analyze root causes, and develop practical solutions.
 

Qualifications    
Bachelor's degree in business administration, project management, or a related field; relevant certifications (e.g., CAPM, PRINCE2)

Why you will love working with us

Work with an ASX listed company, working with market leaders.  Grow your career with us, we are passionate about giving our people opportunities to grow through personal and professional development and continuous learning:  Professional development programs  Access to professional memberships and industry networks  Be part of a team that cares, we foster a work environment built on support that is flexible around our employee’s wellbeing needs:  Parental leave  Employee Assistance Program  Programs promoting diversity and inclusion  A range of Corporate Benefits, including:   Discounted services (car hires, hotels, insurance, retail stores, gyms)  Salary sacrifice superannuation  

At Downer, our approach to diversity is what sets us apart. Our people can be their best by bringing their most authentic selves to work every day. Downer is made up of more than 30,000 people who are all different. Different preferences and perspectives. Different histories and heritages. We are different in the way we think, the actions we take and the unique value we contribute to Downer and it’s these differences that are Downer’s greatest strength. As an inclusive employer, we welcome applications from everyone – bring your difference.