Job Description :

This role will provide proficient personal assistant support to the Chief Data Analytics . It will be required to co-ordinate their activities and provide administrative support. This is a varied and challenging role which requires a high degree of flexibility, initiative and confidentiality. 

Top Accountabilities

Functional (may vary dependant on leader):

Effective diary management - emphasis on anticipating needs and understanding priorities

Travel and accommodation management and co-ordination

Timely management of expenditure via Concur, ensuring a thorough filing and reference system is in place

Meeting co-ordination, preparation, efficiency and effectiveness

Co-ordination of data and preparation of relevant business reports e.g. KPIs

Managing routine one-off and recurring tasks, including resolving issues and implementing comprehensive solutions

Management and organisation of internal and external events e.g. conferences, meetings, events

Management and co-ordination of functional specific projects and administration

Leadership:

Win through Execution

Takes a wide view of their accountabilities

High energy and ambition to achieve

High and effective level of prioritisation

Generates a range of workable solutions to problems and takes action

Shape the Future

Accurately digests large amounts of information and breaks down complex problems thoroughly

Challenges themselves to take on new or unfamiliar tasks and ways of working

Inspire through Purpose

Aspires to have a positive impact on those they support

Is actively aware of the impact they have on others and tunes in to the needs of individuals around them

Communicates in a compelling, clear and impactful way

Invest in Talent

Displays confidence in their ability to meet challenges and succeed

Demonstrates a realistic and thoughtful awareness of their own capabilities

Proactively seeks feedback and development for growth and takes action

Ideal experiences / Qualifications / capabilities

Previous experience in a similar role would be beneficial

Continually demonstrate high standards in terms of planning, quality and accuracy of work outputs to meet challenging timescales

Utilise exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks

Be creative in finding solutions to issues faced by the leaders you support and develop and apply an understanding of the function to your work

Highly organised and self-motivated, with an ability to anticipate, effectively prioritise and progress workload

Demonstrate a high level of integrity, compliance and confidentiality at all times

Ability to tactfully and assertively prioritise core duties for those you support

Experience working with; SAP, Concur, Condecco, Coupa, Outlook & Microsoft Office

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