Job Title

Personal Assistant

Job Description Summary

Job Description

We are seeking a highly organised and proactive Personal Assistant to provide essential support to our flexible office team. The role involves managing invoicing functions, coordinating schedules, organising travel, and handling general administrative tasks. You will ensure the smooth running of day-to-day operations while providing efficient support to both internal teams and external stakeholders.

Responsibilities:

Oversee the flexible office team invoicing function, including PTA data tracking in Excel, invoice processing, and compliance document filingManage diaries for International Partners, coordinate Outlook, email responses, and meeting requestsArrange travel and hotel bookings for the CLOR team using the CWT systemCoordinate and book meeting rooms, and prepare agendas for client and internal meetingsTake minutes at meetings as required and assist in formatting documents, producing presentations, and proofreadingTrack signed terms with landlords and update the internal sales tracker systemHandle expenses using the Workday system and assist with binding, scanning, photocopying, and other general administrative dutiesUpdate spreadsheets, lists, and schedules, and manage responses to client events, creating attendee lists as needed

Skills:

Confidence in prioritising conflicting workloads across multiple stakeholdersSelf-motivated with proven experience working independentlyExcellent verbal and written communication skillsOrganised, with the ability to influence others to meet deadlinesAbility to remain calm under pressure

Qualifications:

Intermediate to advanced proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and OutlookTyping speed of 60 words per minute or more

INCO: “Cushman & Wakefield”