Payroll Specialist **University of Dubuque** 1 Positions ID: 62172 Posted On 02/20/2025 **Job Overview** The University of Dubuque is a growing faith based University that is seeking a full-time **Payroll Specialist** . The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match. **Position Summary:** A Senior Payroll Specialist is responsible for overseeing all aspects of payroll processing, including data entry, calculations, compliance checks, and reporting, ensuring timely and accurate payments to employees while adhering to all relevant regulations. **Essential Duties and Responsibilities:** + Review all documentation to verify appropriate approval before updates are made + Enter employee information in our Jenzabar software timely and update employees benefits accordingly + Ensure accurate and timely payroll completed in our Jenzabar software, which would include calculate, review, and balance the complex payrolls + Balance General ledger accounts monthly + Review and resolve payroll discrepancies in a timely manner + Maintain accurate employee payroll records + Process all benefit and tax payments timely and accurately + Prepare quarterly and annual reports timely and accurately + Maintain both timekeeping systems to ensure hours are received by specific deadlines + Balance payroll, tax and benefit associated accounts + Prepare annual documents, balancing and other requests for annual financial and 403b audit + Identify efficiency gains in the payroll process + Adhere to all federal, state, and local payroll regulations, including tax withholdings, garnishments, and reporting requirements + Perform other duties as assigned in support the University's _Mission_ **Position Skills and Abilities:** + Perform complex specialized payroll calculations and support functions + Review, adjust and reconcile payroll data + Meet schedules and able to multi-task + Be self-motivated and detail oriented + Work confidentially and with discretions + Maintain cooperative and effective working relationships with others + Ability to analyze payroll data, identify discrepancies, and resolve issues + High level of accuracy in data entry and calculations to ensure payroll compliance + Ability to clearly communicate payroll information to employees and cabinet members **Qualifications:** + Four-year accounting degree + Experience processing payroll and payroll tax issues + Knowledge of working software such as Adobe and Microsoft + Knowledge of accounting procedures and thorough understanding of federal, state, and local payroll laws + Strong communication and organization skills To apply with a growing faith based University for the **Payroll Specialist** position, please submit a UD Employment Application (https://www.dbq.edu/AboutUD/Employment/OnlineApplicationforEmployment/) with an attached cover letter, resume, and three professional references or email application materials to HR@dbq.edu . Applications from qualified persons with diverse backgrounds and cultures, including women and persons of color, are welcomed. AA/EEO. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/ Primary Contact 325361 Valerie Hefel Assistant Director of Human Resources, HR 563-589-3763 Phone Phone Phone 563-589-3352 Fax VHefel@dbq.edu Email True False False **Job Details** Categories Accounting/Auditing Clerical/Office Administration Human Resources Location Dubuque, IA Job Type Employee Full/Part Full Time Company ID 1313 Job REQ # \# Positions 1 Start Date 20250220 End Date 20250321 Featured Job TH Ad TH Comments **Similar Jobs** HR Payroll and Benefits Coordinator Express Employment Professionals Accounts Payable Specialist Foodliner, Inc. Payroll-HR Specialist Kendall Hunt Publishing Company Project Specialist Clarke University HR Employment Specialist Internship (Monroe, WI) Colony Brands, Inc. **Share this Job** University of Dubuque **About the Company** **About the University of Dubuque** The University of Dubuque is a private, Presbyterian, coeducational, professional university with a foundation in the liberal arts. Our commitment is to nurturing the mind, body, and spirit as well as encouraging students to explore their fullest potential, is part of a rich Christian identity that dates back to the University's founding in 1852. Our welcoming interfaith community of 2000 students attracts young men and women from across the country and around the globe who seek the knowledge and the skills to make a difference in our ever-changing world. Within a values and faith base, we offer you an array of perspectives and broad exposure to our truly global society. The University comprises the undergraduate college, the graduate school, and the theological seminary. **Mission and Vision** The University of Dubuque is a private university offering undergraduate, graduate, and theological seminary degrees, and other educational opportunities with the intention of educating and forming the whole person. The University is comprised of individuals from the region, our nation, and the world. As a community, the University practices its Christian commitments by educating students, pursuing excellence in scholarship, challenging students to live lives of worth and purpose, and preparing students for service to the church and the world. Therefore, the University of Dubuque is committed to: + A hospitable Christian environment which respects other faith traditions; + Relationships which encourage intellectual, spiritual, and moral development; + Excellence in academic inquiry and professional preparation; + A diverse and equitable community where Christian love is practiced; + Stewardship of all God’s human and natural resources; + Zeal for life-long learning and service.