POSITION: Payroll Administrator       

DEPARTMENT: Finance         

REPORTS TO: Payroll Manager        

FLSA STATUS: Non-Exempt               

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

THE ROLE

We are seeking a dedicated and motivated individual to join our team that will coordinate the entire payroll cycle with all Moscone building departments. As part of our company, you will be exposed to a dynamic and fast-paced environment that requires flexibility and adaptability. Due to the nature of our business, our industry experiences fluctuations may result in irregular working hours, including weekends and holidays. Advance notice will be provided.

Essential Duties and Responsibilities

Responsible for accurate data entry into timekeeping system on a daily basis

Responsible for creating packets, events and archiving past events in ABI

Review and complete department WIP approvals in ABI

Prepare and inputs vacation and PTO pay into timekeeping system 

Prepare all checks and review for accuracy

Print/ include employee recaps with payroll checks and distribute on payday.

Calculate and prepare retroactive pay and payroll discrepancies by performing mathematical calculations and complex data processing tasks rapidly and accurately

Update and achieve paper and electronic payroll records

Address & resolve employee’s payroll-related issues

Assist reconciling total hours for benefit reports

Add and update building events to the ABI time keeping system

Assist in training new hires in payroll

Train employees with (ESS) Employee Self Service online systems

Maintain strong working relationships with key stakeholders, including HR department, accounting team, and department managers, to ensure seamless communication and coordination in all payroll-related matters.

Understand and follow written and oral instructions

Establish and maintain and promote positive and effective working relationships with employees, other agencies and the public

 Communicate effectively, orally and in writing

 Demonstrate initiative and exercise good judgment in the performance of duties

 Work independently and as a team member; recognize and set priorities and meet deadlines

Observe safety principles and work in a safe manner

Assist with any other payroll /accounting/scheduling related project as they may arise

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills and Abilities  

Highly organized and detail oriented

BS in Accounting or equivalent

Experience with payroll and Time Reporting systems, ABI and ADP preferred

Ability to handle and prioritize multiple tasks and meet all deadlines

Ability to interpret union contract

Strong knowledge of Federal and State labor laws

Microsoft Excel skills to create and maintain spreadsheets, perform data analysis, and generate reports

Ability to maintain confidentiality of sensitive payroll and employee documents

Bilingual preferred to effectively communicate with our diverse workforce

Ability to work unsupervised and independently

COMPENSATION

Salary Range: $35-$38/hr

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On-site/Moscone Center

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.