The Office of the Montana State Auditor, Commissioner of Securities and Insurance (CSI) has an exciting opportunity available for a *Paralegal 2* in our Securities Division. To learn more about the Agency and this position, please continue to read more. *CSI Overview* We are entrusted with protecting all Montanans from bad actors by regulating two of the state’s largest industries—securities and insurance. We strive to foster a thriving Montana industry marketplace through education, common-sense regulation, and equitable enforcement of the law with swift accountability for fraudsters and justice for their victims. We are primarily a criminal justice agency. *Our Vision* At the CSI, our vision is to safeguard Montana consumers by regulating the insurance and securities industries, investigating fraud, and prosecuting criminals. *Our Mission* Our Mission consists of the following: * Informing consumers and industry through education and outreach * Providing responsive and meaningful customer service. * Supporting Montana business by promoting industry innovation and removing unnecessary regulatory roadblocks and red tape. * Managing State Trust Lands with long-term goals of stewardship for the ongoing benefit of public education. *About this Opportunity* We are currently seeking a candidate to fill the role of a *Paralegal 2 *in our Securities Division. The Securities Act of Montana (Act) is designed to protect investors and persons engaged in securities transactions. Additionally, the Act requires the Securities Division to encourage, promote, and facilitate Montana investment opportunities while promoting uniformity among the states. Together, these three tasks—/investor protection, capital formation, and uniformity/—guide our processes and policies. The Division accomplishes this through the following: * Educating Montana’s consumers and investors on securities. * Investigating securities and financial fraud. * Encouraging capital investment in Montana. * Promoting uniformity in the market through oversight of the securities industry. * Examining the securities industry for compliance with the Montana Securities Act. * Participation in the North American Securities Association (NASAA), and collaboration with other state regulators. The Paralegal serves the Division’s mission by undertaking in-depth reviews of non-routine filings, including consulting and reviewing routine registrations which require additional input, to ensure compliance with the Montana Securities Act and works under the direction of the Deputy Securities Commissioner and agency attorneys on important issues affecting the securities industry. Responsibilities include, among others: * Providing in-depth review of all non-routine registration filings (e.g., Registration by Coordination; Registration by Qualification; Reg A, Tier II) and developing a working understanding of routine registration filings which may be elevated for review. * Coordinating with other states on complex registrations that require a heightened level or multi-state review. * Providing in-depth review of multi-level marketing company applications and amendments. * Conducting detailed reviews of new investment advisor firm registration applications and amendments (e.g., Form ADV). * Communicating with registrants about deficiencies following such reviews, tracking and assessing responses, and making decisions as to compliance with the Montana Securities Act. * Providing review and consultation on non-routine individual or firm registrations as needed (e.g., where heightened supervision may be necessary). * Drafting and shepherding administrative rule changes. * Monitoring of trends and changes in the registration landscape, including through participation in multi-state initiatives and groups. * Generally perform paralegal functions for the CSI such as, but not limited to, conducting legal research, drafting legal documents, and assisting attorneys with administrative and criminal cases (including discovery management) The agency prosecutes actions in state courts, federal courts, and administrative tribunals. * Ensuring accurate information is provided in response to inquiries from the public and industry. All Securities Division staff respond to hotline calls from the public and industry. * Serving as a back-up to compliance technician in processing routine registration filings. * Assisting the Deputy Securities Commissioner, Outreach staff, or Legal Division in investor outreach, capital formation outreach, and financial literacy efforts. * Performing other administrative duties to assist the Securities or Legal divisions as needed. The position reports to the Deputy Securities Commissioner and does not directly supervise other CSI personnel. *Why Work with Us? * All of our positions with the agency are located in Helena, Montana. Montana is an all-around great place! We are centrally located in the heart of Helena and within walking distance of beautiful downtown. With countless outdoor opportunities, great schools, and a small-town atmosphere, Helena is an excellent place to live. You can also learn more about moving to and living in Helena, Montana here. The Montana State Auditor’s Office is an equal opportunity employer. We know you have many employment opportunities available to you. But just as we caught your attention with the appeal of a small-city, mountain life, we will also appeal to you in creating your professional working environment. The CSI is an efficient, highly regarded, professional regulatory agency with responsibility for consumer protection of insurance and securities purchasers. Our success derives from having effective working relationships, built on mutual trust and respect for each other’s skills and abilities. We will challenge you to be the best you can be in both your individual competencies and as a team-player. We have created an environment for success and will work hard to provide opportunity for you to progress in your career with mentorship, education, training, and certifications. Your service is rewarded with competitive compensation and generous benefits. * Work/life balance * Medical, dental, and vision coverage * Retirement plans * Generous paid vacation, sick leave, and holidays * Pre-tax flexible spending accounts * A vibrant Employee Assistance Program * State of Montana employment may qualify you to receive student loan forgiveness under the Public Service Loan Forgiveness. Look here to learn more and understand whether or not you may qualify. Additional benefit package information is available here_._ ** *Qualifications* *What can you offer us? * * Willingness and interest in learning a highly-regulated industry. Previous securities industry experience is not required. * Strong communication skills, including the ability to communicate both verbally and in writing, respectfully is required. * Ability to establish and maintain effective working relationships with colleagues, other agencies, and the general public. * Ability to deal with situations in a professional and objective manner, establish effective relationships with others, and work effectively under pressure. * Ability to work independently but also as part of a team, make sound decisions, and be accountable for them. * Ability to resolve operational issues, elevate matters as necessary, recommend solutions, and effectively implement division changes and management directives. * Ability to pay close attention to details, including both reading or reviewing for comprehension and to identify technical discrepancies. * Ability to multitask and manage multiple priorities under tight deadlines. * The successful candidate in this position has access to highly confidential information and should have demonstrated experience working with and maintaining confidential information. * Knowledge of legal research methods and techniques, the preparation and use of legal documents, administrative and court procedures, law office practices and procedures, and relevant computer software and equipment. * Must have demonstrated abilities in drafting legal documents and conducting research. * Experience with creating and managing docket systems, calendars, and filing systems. * Must be able to properly proofread legal documents, letters, and other communications for style, proper citations, grammar and format. This position also requires knowledge of the following: * Federal Rules of Civil Procedure, Montana Rules of Civil Procedure, and administrative and court rules. * Legal and technical research standards and procedures using a wide range of internal, external, online, and printed sources. * Codes for the federal, state, and administrative court systems. * Experience using Clio case management software and Lexis Advance helpful, but not required. *Minimum Educational and Experience Requirement: * * A high school diploma or its equivalent; and * At least five years of progressive experience working in a legal environment, with at least three of those years in a paralegal position. An applicant without the requisite minimum experience may be hired under a training assignment at an annual base salary below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire. *How to apply?* If you are interested in helping protect Montana consumers by providing essential support to the Securities division, please attach a resume, cover letter, and professional references. If you feel you have the qualifications for this position and have an interest in protecting Montana Consumers, please submit *ALL* of the following with your application materials prior to the closing date/time of this vacancy announcement: 1. *Cover Letter: *Please describe any securities experience you have and how you meet the minimum qualifications and competencies as outlined in this job posting. 1. *Resume: *Please include all work experience as well as job duties that demonstrate your qualifications for this position. Include the month and year each employment started and ended, as well as the reason for leaving each job. 1. *Minimum of Two Professional References* *Important Tip: *When uploading and submitting your application materials, please make sure to mark your attachments as "relevant" or we will be unable to view your documents. Please Note: You will NOT be considered without these required items. CSI will invite a limited number of applicants to a minimum of one structured interview. Selectees are subject to successful reference, background, and fingerprint check. Those selected for an interview may be subject to taking a performance test prior to the interview. Successful applicant(s) will be subject to criminal history background check. Only electronic materials will be accepted. If you need assistance or an accommodation, please contact Human Resources. Materials submitted but not requested will not be considered in the selection process. Applicants claiming employment preference are required to provide proper documentation, i.e. Vet Preference (DD214), Disabled Vet document from U.S. Veterans Administration certifying service-connected disability or purple heart medal, disabled (DPHHS Disability Certification), by the closing date. The State of Montana Careers system will generate an email with instructions on how to submit preference documents. **Title:** *Paralegal 2* **Location:** *Helena* **Requisition ID:** *25140299*