OPS Visitor Engagement Assistant Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=535283&lJobSourceTypeID=796&sLanguage=en-us) Job no: 535283 Work type: Temp Part-Time Location: Main Campus (Gainesville, FL) Categories: Office/Administrative/Fiscal Support Department: 57808100 - HN-VISITOR ENGAGEMENT ADMIN Classification Title:OPS Hourly Secretary/Clerk Job Description: The Visitor Engagement Assistant will play a key role in supporting daily operations, coordinating visitor engagement programs, managing administrative tasks, and overseeing volunteer-led visitor surveys. This position reports to Jody Green, Assistant to the Director & Special Projects Manager and supervises volunteers. + Part-time position (April – August 2025) with approximately 15-20 hours of work per week + Flexible schedule required, including select evenings and weekends based on museum events Key Responsibilities + Produceweekly museum store sales reports + Track, manage, and reconcileexpenses for the Visitor Engagement budget + OrganizeArt After Dark programming, including securing caterers, vendors, supplies, and entertainment + Track and ensure timelypayments for Art After Dark expenses + Develop language formarketing materialsfor Visitor Engagement programs and departmental offerings + Recruit, onboard, and trainvolunteersto conduct visitor surveys + Assist with conducting thevisitor surveysas needed + Manage and submitvisitor survey data + Prepare and submitquarterly reports for the Harn National Council + Submitpurchase requestsandIT assistance requestson behalf of the department + Provide coverage for theEvent & Rental Coordinatoras needed + Submitmonthly department updatesfor the Harn Museum newsletter + Assist with recording and reportingattendance dataAdditional administrative support as needed Additional Responsibilities + Financial Duties:Ability to analyze a budget, and comfort with financial processes from setting up vendors, purchasing goods and services, and budget reconciliation + Museum Store:Assist with store inventory as needed + Confidential Data Handling:Maintain secure handling of sensitive financial and visitor data Expected Salary: $14.00 per hour Minimum Requirements: + High school diploma with some college coursework completed + Experience incustomer service + Proficiency inMicrosoft Office Suite(Word, Excel, Outlook) + Strong organizational skills with attention to detail + Ability to handle multiple tasks and meet deadlines + Strong emotional intelligence and flexibility in a fast-paced environment + Flexible schedule required, including select evenings and weekends based on museum needs. Preferred Qualifications: Preferred Qualifications + Experience withPoint-of-Sale (POS) systems + Familiarity withPeopleSoft + Excellent written and verbal communication skills + Ability to work effectively withmuseum staff, volunteers, and visitors Special Instructions to Applicants: Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required:"No" Advertised: 21 Mar 2025 Eastern Daylight Time Applications close: 04 Apr 2025 Eastern Daylight Time