Classification Title: OPS Hourly Secretary/Clerk Job Description:

The Visitor Engagement Assistant will play a key role in supporting daily operations, coordinating visitor engagement programs, managing administrative tasks, and overseeing volunteer-led visitor surveys. This position reports to Jody Green, Assistant to the Director & Special Projects Manager and supervises volunteers.

Part-time position (April – August 2025) with approximately 15-20 hours of work per week Flexible schedule required, including select evenings and weekends based on museum events

Key Responsibilities

Produce weekly museum store sales reports Track, manage, and reconcile expenses for the Visitor Engagement budget Organize Art After Dark programming, including securing caterers, vendors, supplies, and entertainment Track and ensure timely payments for Art After Dark expenses Develop language for marketing materials for Visitor Engagement programs and departmental offerings Recruit, onboard, and train volunteers to conduct visitor surveys Assist with conducting the visitor surveys as needed Manage and submit visitor survey data Prepare and submit quarterly reports for the Harn National Council Submit purchase requests and IT assistance requests on behalf of the department Provide coverage for the Event & Rental Coordinator as needed Submit monthly department updates for the Harn Museum newsletter Assist with recording and reporting attendance data Additional administrative support as needed

Additional Responsibilities

Financial Duties: Ability to analyze a budget, and comfort with financial processes from setting up vendors, purchasing goods and services, and budget reconciliation Museum Store: Assist with store inventory as needed Confidential Data Handling: Maintain secure handling of sensitive financial and visitor data Expected Salary:

$14.00 per hour

Minimum Requirements: High school diploma with some college coursework completed Experience in customer service Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational skills with attention to detail Ability to handle multiple tasks and meet deadlines Strong emotional intelligence and flexibility in a fast-paced environment Flexible schedule required, including select evenings and weekends based on museum needs. Preferred Qualifications:

Preferred Qualifications

Experience with Point-of-Sale (POS) systems Familiarity with PeopleSoft Excellent written and verbal communication skills Ability to work effectively with museum staff, volunteers, and visitors Special Instructions to Applicants:

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: "No"