Department

BSD SUR - Urologic Surgery: Administration

About the Department

Our renowned urologic surgeons oversee a broad range of surgical care programs, designed to thoroughly care for adults and children with complex urologic disease including urologic cancers in the bladder, kidney, prostate, and testicular regions. Further, our surgeons offer female urologic procedures including reconstruction, prolapse repair, salvage and urodynamics, among others. In addition to offering a wide range of surgical options, our experts are world leaders in robotic surgical techniques that enhance surgical and aesthetic outcomes for many urologic patients.

The Section of Urology is also home to many busy laboratories, many of which are supported by the National Institutes of Health, the Department of Defense, and other major governmental and nongovernmental entities. With a special focus on cancer, our urologists are continually working toward discovering better ways to treat patients with urologic disease. This ongoing work and achievement would not be possible without the cohesive effort of the faculty and staff. We are always looking for individuals who are willing to work in our dynamic and collaborative environment toward the shared goal of improving the health of patients in our community and beyond.

Job Summary

Under general supervision from the Sr. Section Administrator, the Operations Manager is responsible for the daily operations of the Section of Urologic Surgery. Represents the section on business affairs. May assist in developing and executing business plans.

Responsibilities

Leads and supports projects and/or program development and implementation. Effectively interacts with both internal and external executives and staff, as well as consultants, to create projects and/or program design and ensure the success of projects and initiatives. Coordinates logistics of major events, and assists in planning events.  Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner. 

Oversees management of day-to-day financial processes, payment of invoices, the purchase of goods and services, and the processing of reimbursements.  Monitors and reconciles accounts.  Researches, compiles and analyzes data to create reports, presentations, proposals and other documents, including, but not limited to operational, financial and monthly reports.  Ensures compliance with relevant University policies and guidelines.

Responsible for day-to-day office management.  Develops and implements office procedures and policies.  Develops and manages communications by assisting in creating and revising program materials, including brochures and website content under direction of Section Administrator. Manages physician and staff absences and responsible for coordinating gaps in coverage. Oversees and maintains the physical office space, ordering equipment, repairs and upgrades. Leads administrative staff by providing guidance and ensuring consistency and compliance on calendar, itinerary and other day-to-day administrative responsibilities. Provides coverage during gaps in administrative coverage due to absence, leaves of absence, vacancies, etc.

Coordinates staff and faculty recruitment and on-boarding efforts.  Conducts candidate phone screens, ensures seamless interview experience, solicits reference checks, and communicates/tracks on-boarding and training process. Coordinates the timely submission of credentialing and re-credentialing packets.

Professionally supports the clinical department management. Implements plans for clinical educational programs and initiatives.

Assists faculty in the pursuit of grants and awards. Conducts special studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.

Acts as a liaison between the section and other University departments.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

Master's degree in business, healthcare management, accounting, or a related field.

Experience:

Supervisory experience.

Healthcare experience.

Preferred Competencies

Familiarity with general business practices.

Commitment to providing a high level of service and working in a team environment.

High degree of professionalism.

Attention to detail.

Excellent interpersonal, oral, and written communication skills.

Ability to handle sensitive and confidential situations and information with absolute discretion.

Ability to handle multiple tasks simultaneously and under tight deadlines.

Strong analytical and organizational skills.

Application Documents

Resume (required)

Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$65,000.00 - $85,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.