Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Receive, screen, and coordinate incoming visitors to division spaces. Verify Visit Authorization Requests are in the system.Receive and direct incoming calls.Manage current division rosters including updating personnel directories, division moves, new hires, etc.Schedule meetings, arrange conference calls, and manage the division calendar.Track and compile information. Prepare various reports, promotion packages, and correspondence in accordance with Army Regulation 25-50. Assist other divisions, as required.Input division Department of the Army Civilian (DAC) time into the Automated Time Attendance and Production System (ATAAPS). Assist other divisions, as required.Track division travel including inbound/outbound status, purpose of trip, and location of all personnel.Assist in preparing and routing official government business travel requests and completed travel claims for Government employees in Defense Travel System (DTS) consistent with Department of Defense Joint Travel Regulations (JTR) and applicable subordinate directives.
EXPERIENCE, EDUCATION AND LICENSURE:
HS/GEDMinimum of two (2) years experience providing administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Preferred Education and Experience:
Adept at handling multiple tasks simultaneously. Able to exercise initiative under only broad guidance.Highly proficient using Microsoft Office 365 as well as other Microsoft Office suite of tools, Adobe Acrobat and experience using Share Point.Preferred Education and Experience: Prior military organization employment as military or civilian, and corresponding understanding of military headquarters staff organization, roles, and relationships.
REASONABLE ACCOMODATIONS:
Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.
SUPERVISORY RESPONSIBILITY:
There is none.
WORK ENVIRONMENT:
Professional office in which typical office equipment and information technology is used.
PHYSICAL REQUIREMENTS:
The physical demands described must be met by an employee to perform the essential functions of the job – able to: see, hear, and speak; lift objects weighing up to 20 pounds; sit for extended time; and, use a personal computer and common peripheral devices (e.g., keyboard, mouse, video displays, printer).
TRAVEL:
None.
WORK AUTHORIZATION/SECURITY CLEARANCE:
DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.
ADDITIONAL QUALIFYING FACTORS:
Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.
The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran’s status or employment.
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