Job Title: Onboarding Coordinator Job Description As an Onboarding Coordinator, you will provide general HR assistance to contractors throughout their onboarding experience. If you have strong customer service skills, professionalism, thrive in a team environment, and enjoy contributing to a bigger picture, you will be successful in this role. You will need to manage your time effectively, be detail-oriented, a critical thinker, and a problem solver. Responsibilities + Create an exceptional onboarding experience for contractors. + Facilitate the onboarding process, including communication with contractors and completion of all onboarding requirements. + Provide regular and real-time updates on onboarding status to the customer and coordinate start details. + Maintain employee files throughout the onboarding process. + Assist with data entry required for new start setup. + Partner with Internal HR for 401k and Benefits. + Manage new starts tracker and VMS tool maintenance. + Enter and manage background and drug testing process for contractors, partnering with Internal HR for any adjudication required. + Conduct I9 Employment verification. + Audit all new hire paperwork and documentation in VMS and internal technology. + Ensure compliance with Federal, State, and Local employment laws. + Visit client on-site to complete onboarding material as applicable. + Ensure a smooth handoff of contractor relationship to the Employee Relationship Specialist. Essential Skills + Strong customer service skills / people skills + Beginner -level Excel experience (no pivot tables or formulas) + Strong organizational skills + Proficiency in MS Office Suite + Ability to work fully remote + Team player Additional Skills & Qualifications + Recent experience with onboarding candidates, new hire paperwork, and handling I9s. + Experience working with systems such as Service Hub, E-Recruit, Beeline (VMS), I-9 Advantage, and E-Staff. Pay and Benefits The pay range for this position is $19.00 - $19.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on May 9, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.