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Position Summary:

Florida Atlantic University, Office of the Registrar is seeking an Assistant University Registrar - Boca Raton, FL.

Summary of Responsibilities:

Plays a key role in planning and executing the university’s commencement ceremonies at the end of the fall, spring, and summer terms.

Works closely with the Associate Registrar and Registrar to ensure smooth and successful events. Responsibilities include coordinating with internal and external vendors, designing ceremony seating charts, managing graduate attendance and guest ticket distribution, and addressing VIP guest and special accommodation requests.

Oversees the setup of the ceremony stage, ensuring all elements are arranged as planned and meet the event's standards.

Leads the processing of all graduation applications and the awarding of degrees at FAU: Manages the entire graduation cycle, including the upkeep of the Graduation Task calendar and website, the generation and dissemination of degree certification reports to colleges, and the rigorous oversight of all degree certification systems and processes, ensuring absolute accuracy and compliance with institutional standards.

Directs the secure and accurate generation and distribution of diplomas: Oversees the entire diploma issuance process.

Responsible for ensuring the integrity and security of diploma inventory.

Serves as the subject matter expert on degree certification and commencement policies: Advises and supports colleges on complex policy matters, ensuring all degree certification and commencement procedures are aligned with university standards and regulations.

Supervises and leads the graduation team: Serves as the direct supervisor and provides leadership and direction to the graduation team, which consists of two direct SP reports. Ensures high levels of performance, adherence to critical processing deadlines, and the seamless execution of all commencement-related activities. In the lead-up to commencement, assigns specific ceremony duties to the Registrar’s Office commencement team staff. During the ceremony, oversees the broader graduation team, comprising approximately 75% of the Registrar's staff, ensuring they effectively fulfill their assigned tasks.

Leads and oversees faculty Marshal rehearsals, ensuring all participants are fully prepared for their roles. Responsible for coordinating and directing rehearsals for new ceremony readers and platform party participants, ensuring they feel prepared to perform their duties during the ceremony.

Communicates critical graduation and commencement information: Ensures that key dates and important details are effectively communicated to all FAU stakeholders, including students, parents, faculty, and staff, providing expert guidance and assistance to all parties involved in the commencement process.

Handles obtaining quotes and invoices from vendors for graduation and ceremony-related item.

Works closely with the Registrar Office’s IT team to ensure graduation webpages, electronic communications, and graduation reporting needs are accurately met. Coordinates with FAU’s OIT Department to ensure that any external systems related to graduation are functioning correctly.

Maintains and manages graduation-related items and inventory, ensuring all materials are well-organized and readily available for ceremonies.

Other job-related duties as assigned.

The Office of the Registrar at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

State retirement options including tax-deferred annuities and Roth 403(b) plans.

State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

Sick Leave Pool Program

Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.

Preferred Qualifications and Skills:
Experience with Banner Student Information System and degree audits.
Experience working in an advising office, admissions office, or registrar's office.
Supervisory experience.
Excellent communication and interpersonal skills.
Experience working in a fast-paced environment.
Experience working with data that requires attention to detail.

Salary:

$51,500.00 per year.

College or Department:

UR: Graduation/Compliance

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 8 am - 5 pm; occasional evenings and weekends required.

Application Deadline:

2025-02-20

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.