Trinity Industries is looking for an Office Manager/HR Generalist in our Chicago, IL office.

The Office Manager/ HR Generalist will act as a strategic partner to the plant management team, providing comprehensive HR support and ensuring the consistent application of HR policies, procedures, laws, standards, and regulations. This role also involves providing non-HR support in areas such as office management, operational support, record keeping, and inventory management. 

What You Will Do:

Office Management:

Maintain appropriate levels of office supplies and manage the designated budget Coordinate the maintenance of plant office equipment, including copier, fax machine, etc., in collaboration with Corporate Indirect Procurement Coordinate new supplier setup and onboarding in partnership with Corporate Accounts Payable Provide general ledger account coding for non-PO invoices Maintain and utilize a Purchasing Card for plant administrative expenses, ensuring compliance with all reporting requirements and control procedures Maintain inventory of employee pay cards in coordination with Corporate Payroll Assist with preparation for the annual physical inventory conducted by Finance/Accounting

Operational Tasks:

Assist with implementation and maintenance of departmental procedures, reports, and logs Provide general administrative support for operational requirements, including sales order processing, SOP document distribution, and statistical data entry Provide prescribed training on specific topics

HR Responsibilities:

Partner with plant management on all HR-related matters Communicate and support the consistency of HR policies, procedures, laws, standards, regulations, and strategies Perform onboarding functions, including I-9 employment eligibility verification, orientation, and benefit enrollment Maintain employee and business records according to company standards, including document retention Support interview coordination, new hire onboarding, and orientation processes Assist with plant-level annual HR initiatives such as compensation planning, performance management, employee engagement, and recognition Coordinate employee leaves of absence, including FMLA, ADA, Military, Childbirth/Parental, etc., and maintain timekeeping requirements for employees on leave Conduct exit interviews and ensure completion of termination processes Maintain strict confidentiality of highly sensitive matters Provide basic Spanish translations during employee communication Cross-train on Kronos timekeeping approvals and serve as an approval delegate for site managers as needed

What You Will Need: 

Bachelors or equivalent and minimum of 1 year of relevant experience or a minimum of 3 years experience Bilingual in English/Spanish required Requires knowledge and experience in own discipline; still acquiring higher level knowledge and skills Previous experience in Human Resources and Accounting strongly preferred Excellent written and verbal communication skills with a high level of personal integrity Ability to multi-task and problem solve Ability to analyze solutions using standard procedures Builds knowledge of the organization, processes and customers Analyzes possible solutions using standard procedures Receives a moderate level of guidance and direction