Job Title: Office Manager
Job Description

We are seeking a highly organized and detail-oriented Office Manager to oversee daily office operations, manage company accounting functions, and assist with compliance with federal and state regulations. This role is responsible for maintaining financial records, organizing project accounting and documentation, and preparing financial information for the CPA.

ResponsibilitiesOversee and manage aspects of company accounting, including accounts payable, accounts receivable, payroll, and project accounting.Organize and track project accounting, maintain documentation of project-related financials, contracts, employee timesheets, and administrative records.Prepare and provide accounting records and financial reports to the CPA for tax filings and compliance.Manage office administrative tasks, including ordering supplies, and serve as a point of contact for vendors, clients, and internal staff regarding financial and operational matters.Implement and maintain organized filing systems (both digital and physical) for financial and administrative records.Assist in report documentation, proposal development, company qualifications documentation, project specifications, and other non-technical project-related tasks.Essential SkillsAccountingOffice managementReconciliationAccounts payableAccounts receivablePayrollProject accounting4+ years of experience in office management, including overseeing accounting functions (AP, AR, Payroll)Administrative supportData entryProject managementAdditional Skills & QualificationsAssociate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field.Proven experience in office management, accounting, and compliance documentation.Proficiency in accounting software with preference for Billquick (BQE)Experience with federal and state regulations, including tax filings, labor laws, and industry-specific requirements.Work Environment

Opportunity to work for a small but highly regarded structural engineering firm in Honolulu. The office has a very tight-knit, family culture. The role requires in-office presence Monday through Friday.

Pay and Benefits

The pay range for this position is $31.25 - $33.65/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Honolulu,HI.

Application Deadline

This position is anticipated to close on Mar 18, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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