The primary responsibility is to oversee and enhance office operations through proactive management of clerical activities and administrative tasks. The role requires a strong alignment with Choate values and culture, emphasizing adaptability, collaboration, and enthusiasm for fostering a positive environment. DUTIES AND RESPONSIBILITIES: + Support company operations by ensuring office systems are operating(copiers/printers, phones, conference room equipment) and collaborating with other departments as necessary. + Oversee the coverage of the front desk and may include supervision of the receptionist. + In the absence of the receptionist, provide general support to visitors and greet guests in a professional and hospitable manner. + For all new employees, complete new hire orientation and ensure office setup. + Manage relationships with various vendors and act as the liaison between property management and the office, communicating information accordingly. + Manage office supplies inventory, including business cards and company stationary, and place orders as necessary. + Code and approve overhead invoices. + May also assist with supporting project teams through project administrator responsibilities. SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE: + High School Diploma or equivalent(GED) + 5+ years of proven experience in office support or administrative functions. + Exceptional organizational skills with the ability to prioritize and manage multiple responsibilities. + Demonstrated ability to work autonomously with minimal supervision while effectively collaborating with team members when needed. + Strong working knowledge of MS Office. + Ability to maintain confidentiality. + Maintain a professional appearance at all times.