Office Coordinator Assistant

As Mount Sinai grows, so does our legacy in high-quality health care.

Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

Position Responsibilities:

·       In collaboration with OC supervising staff on a daily basis to ensure accuracy and completeness of all operations within the Department.    

·       In collaboration with OC completing a timely evaluation for each assigned staff on an annual basis or as stipulated.

·       In collaboration with OC to conduct weekly staff meetings with staff to keep them apprised of any changes on office policy or procedures.

·       Follows the practice policy on completing all credentialing and re-credentialing applications for all Managed Care Companies for physicians in a timely manner.

·       In collaboration with OC to monitor and complete Kronos for staff and ensure that any overtime is approved prior to occurring

·       In collaboration with OC to schedule staff accordingly to ensure appropriate coverage for the department at all times.

·       Regularly monitors office for JCAHO Compliance including reviews of sample drug logs, sharps and completeness of patient records including Ambulatory Summary Records.

·       Attends monthly staff meetings with Physician Practice Administration.

·       In collaboration with OC reviewing daily office work including Encounter Forms and appointment schedules for completeness and accuracy. Ensures daily Batches are complete and sent to the Billing office daily

·       In collaboration with OC reviewing Workflow Dashboard on a daily basis to ensure rapid and accurate billing. In conjunction with  OC making sure that there is no missing slips on the board that date further back than two business days.

·       In conjunction OC to address all case dashboard items within 2 business days

·       In collaboration with  OC making sure staff acquires insurance eligibility and authorizations obtained at least 2 business days in advance of scheduled appointments.    

·       a daily basis and keeps the lists in a file with appropriate documentation.

·       Resolves problems and concerns of all clients with confidence and control in a timely manner.

·       In collaboration with OC monitoring Petty Cash accounts as well as ensures that deposits are made on a daily basis with the Cashiers Department.

·       In collaboration with OC making sure timely submission of Time Study Sheets for all physicians in the practice.

·       Responsible for ensuring that par levels of office and medical supplies are kept.

·       In conjunction with OC monitor accurate physician time off, on-call and conference schedules.  Ensures that Physician Administration receives this information on a monthly basis and is updated as changes occur.

·       In collaboration with  OC to complete and submit pharmacy check list to Pharmacy Administration on a monthly basis.

·       In collaboration with OC completing and submitting Audit Tracer to Physician Administration on a monthly basis.

·       Assists staff members with job duties as needed.

·       Performs other departmental specific job responsibilities as needed. 

Qualifications:

·       Technical or Associate Degree is preferred

·       1-3 years experience in a physician practice/healthcare setting or other relevant supervisory experience preferred

Benefits

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs. Our robust employee benefits package includes:

·       Health benefits

·       Life insurance

·       Long-term disability coverage

·       Healthcare spending accounts

·       Retirement plan

·       Paid time off

·       Pet Insurance

·       Tuition reimbursement

·       Employee assistance program

·       Wellness program

·       On-site housing for select positions and more!

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