GXO is a leading provider of supply chain solutions, within the world's most successful companies. We are the leaders in managing our customers goods as efficiently as possible with the help of our technologies and services. Our greatest strength is our global team – made up of energetic, innovative people from all disciplines and talents, who make GXO a great place to work. You can join us today as an Office Coordinator supporting our Polish team with HQ in Warsaw.

 

As the Office Coordinator, you will ensure the efficient operation of the Warsaw office and provide support to various stakeholders, including those at other GXO locations in Poland. You will work in a dynamic and fast-paced environment with a range of evolving challenges.

 

What does your day look like in the role of our Office Coordinator: 

Office management: handling professional phone or email communication regarding the office related matters cooperating with building administration and subcontractors (cleaning, technical services, etc.), reporting office issues and arranging repairs coordinating and booking conference rooms organizing meetings and company events managing parking spaces and pool car bookings Other admin duties: managing and organizing all documentation related to the warehouses in Poland archiving files and documents preparing and forwarding documents for signature by a Board Member developing a contract register (currently in progress) Purchasing: managing office and food supply orders, ordering office equipment collecting purchase offers and liaising with the Purchasing Department creating orders in the Coupa system and assisting colleagues with the process Phone and fleet management: managing phone numbers, services, and equipment ordering phones and SIM cards for new employees as well as supporting the regular phone exchange process for GXO across Poland managing lease car offers, issuance, and returns assisting with services, tire changes, and damages, car washes handling car registry, fuel cards, and documentation communicating with supervisors on fleet matters

 

What do you need to be successful:

About 2 years of relevant experience in office coordination/management Language skills: fluent Polish, communicative English (min. B2 level) Proficiency in Microsoft Office software Valid driver's license and willingness to drive as part of the role Strong ability to manage multiple tasks, prioritize, and maintain an organized workspace Excellent verbal and written communication skills, as the role often involves interacting with employees, suppliers, and clients Ability to handle unexpected challenges and resolve office-related issues quickly Ensuring accuracy in documentation, scheduling, and office management tasks

What do we offer:

Employment based on a permanent employment contract A friendly work atmosphere in a large, international organization Benefits: Medical care through Lux Med co-financed by the employer MyBenefit cafeteria (including Multisport) Group life insurance English language courses funded by the employer Opportunities for professional development within the GXO group

 

Your work environment

Working at GXO Logistics means working in a dynamic and international organization. A fascinating environment with plenty of room for personal input and development. Employees at GXO Logistics are in charge of their own success. Whatever your position at GXO Logistics, you will face new challenges every day, which will enable you to develop optimally. We support you in your development, so that you can contribute to the entrepreneurship of our organization. GXO Logistics offers advanced supply chain solutions for the world's most successful companies in many industries, like e-commerce, food & retail and industrial multinationals.

 

 

Our ultimate vision

Create game-changing opportunities for the world’s best companies.

 

Want to know more GXO: Logistics at Full Potential - YouTube - www.gxo.com

 

In short, this is the place where you want to work at!
For further information you can contact Magda Rejman (Corporate Recruiter), you can reach her on magda.rejman@gxo.com         
Interested?

Apply by clicking the button and log in to leave an updated resume.

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GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make GXO a great place to work.

 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.