**Office Assistant** **Department:** Administrative **Employment Type:** Full Time **Location:** Houston, TX **Compensation:** $17.00 - $22.00 / hour **Description** **Who We Are** Cotton Holdings, Inc. is a global leader providing comprehensive solutions for property restoration, recovery, construction, and more. Whether we’re responding to natural disasters or managing large-scale development projects, our innovative team combines world-class talent with a vast inventory of company-owned assets to achieve exceptional results. Ready to be part of our dynamic, mission-driven team? Let’s get started! **What You’ll Do** As an Office Assistant and Receptionist their function is to help maintain smooth office operations. The Office Assistant provides essential administrative support by handling tasks such Grocery/ Office Supply inventory management, and meeting requirements/scheduling. The Receptionist aspect of this role is responsible for managing front-desk operations, greeting visitors, answering phone calls, and handling mail and packages. This role works closely with the Front Desk Assistant, Executive Assistants, as well as Office Manager. **In Depth Office Assistant Duties:** + **Customer Service:** Provide basic customer service, assisting with inquiries and helping resolve simple issues. + **Scheduling:** Assist in scheduling meetings, appointments, and managing calendars for office staff or executives. + **Inventory Management:** Maintain inventory records, ensuring stock levels are adequate. + **Communication:** Answer phone calls, respond to emails, and direct messages to the appropriate department or individual. + **Phone Handling:** Answer incoming calls, screen and forward them to the correct department or person. + **Office Maintenance:** Keep office spaces tidy and ensure necessary equipment is in good working order. + **Meeting Coordination:** Help coordinate office meetings, including setting up rooms, and preparing materials. **In Depth Receptionist Duties:** + **Guest Reception:** Greet visitors, clients, and employees in a warm, professional manner, ensuring a positive first impression of the company. + **Security Protocols:** Monitor the entrance for security, ensuring only authorized individuals enter the main Office areas and following company security procedures. + **Mail and Packages:** Receive and distribute incoming mail and packages; prepare outgoing mail for delivery. + **Office Administration:** Support the office staff with administrative tasks such as printing, photocopying, and scanning documents. + **Support with Office Events:** Help coordinate and organize office events or meetings, including room preparation, refreshments, and supplies. **A.M. Responsibilities** + **Office Setup:** Ensure the reception area and meeting rooms are tidy and prepared for any appointments or meetings scheduled for the day. + **Meeting Confirmation:** Confirm scheduled appointments, meetings, and reservations for the day, making sure all details are accurate. + **Document Preparation:** Prepare any necessary documentation and Tier requirements for meetings and appointments. + **Phone Handling:** Monday – Friday 8:00AM – 5:00PM Phones will be transferred over to the queue. Answer incoming phone calls promptly, redirecting them to the appropriate departments or taking messages. + **Mail Handling:** Sort and distribute incoming mail and packages, ensuring all deliveries are directed to the correct departments or individuals. + **Email Management:** Check and respond to morning emails or inquiries, forwarding any urgent matters to the relevant departments. + **Supply Management:** Check that necessary office supplies (such as stationery, forms, and promotional materials) are stocked and ready for the day. **P.M. Responsibilities** + **Preparation for Next Day:** Prepare the front desk and office space for the following day, ensuring supplies are stocked and the workspace is tidy. + **Mail and Packages:** Collect outgoing mail, packages, and deliveries, ensuring they are properly sorted and ready for the next day’s pickup or shipment. + **Clear Desk of Personal Items:** Tidy your desk and workspace, making sure no personal items are left behind and the space is ready for the next morning. + **Office Security Check:** Ensure the office is secure by checking entrances are properly locked. **Our Values** At Cotton, we value **Action Orientation, Collaboration, and Accountability.** We’re seeking someone who communicates effectively, makes data-driven decisions, and thrives in our fast-paced, dynamic environment. We’re seeking someone who [description of ideal candidate traits and alignment with values]. **Ready to Apply?** Make an impact and grow with us! Apply today at www.work4cotton.com to join our team! **Disclaimer:** This Job Description indicates the general nature and level of work expected of the incumbent(s). It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent(s) may be asked to perform other duties as requested. **Equal Opportunity Employer/Veterans/Disabled** If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact HR (877) 511-2962 #holdings