Company

Cox Automotive - USA

Job Family Group

Business Operations

Job Profile

Business Services Specialist I

Management Level

Individual Contributor

Flexible Work Option

No remote option; must work at a specified Cox location

Travel %

No

Work Shift

Day

Compensation

Hourly base pay rate is $14.42 - $21.63/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Job Description

Dealertrack is hiring for an Office Assistant in Fort Wayne, IN!

This is an on-site position. The schedule is M-F, 8am – 5pm (EST).

The Office Assistant role is an entry level position in our Document Management Group, as well as our Release Services Group. The role will include multiple actives within a secured area. Office Assistants are required to handle documents in a timely, accurate, and efficient manner while maintaining a consistent flow from one department to the next. This role may be performing functions such as receiving, sorting, scanning, batching, filing, pulling, validating, or releasing documents. 

Your Role:

Handle documents in a timely and efficient manner while maintaining a consistent flow from one department to the nextSort and imaging Lender packets in vault/secure roomRetrieve perfecting documents from a secured vault repositorySign off on State documentsFollows established procedures and compliance requirementsPerforms other duties as necessaryAbility to work a flexible schedule as needed, including occasional mandatory overtimeAttention to Detail; good organizational skills; adaptability; demonstrates consistent accuracy and thoroughness; efficient and timely completion of work

Post-Hire Mandatory Employment and State Requirements:

Obtain and maintain access to the Indiana (IN) Bureau of Motor Vehicles (BMV) Partial Service Provider Program (PSP) to process Electronic Registration and Titling for the State of Indiana.  This includes submission and approval of State of Indiana BMV/C Records Access and Use Agreement form which requires an Indiana State Police background check.Compliance with Indiana BMV processing and auditing standards is a strict requirement.Completion of all mandated training by the Indiana BMV within prescribed time periods is mandatory. Failure to comply with state requirements may result in disciplinary action, up to, and including separation of employment.

Minimum Education and Experience:

High School Diploma/GEDGenerally, less than 2 years’ experience in a related fieldRequires strong knowledge of Microsoft Word and Excel.Excellent interpersonal and collaborative skills to work effectively with teams throughout organization

Workplace Environment:

Ability to perform routine and repetitive production work. Ability to sit for long periods of time. Prolonged exposure to computer screens. Variable shifts for Day, Evening, Part-Time and Full-Time which can include Saturdays. Ability to lift or push up to 35 lbs.

Drug Testing

To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, parental leave, and COVID-19 vaccination leave.

About Us

Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.