Office Assistant
Merand Corbett & Associates
Essential Functions:
Provides general office support with a variety of clerical activities and related tasks. You will be responsible for (but not limited to):
Answering incoming calls and direct calls to appropriate staff members. Email distribution and flow of correspondence. Administrative duties, office filing, emails, stationary, office refreshments. Assist with arranging selected social functions. Assist with arranging flights and accommodation bookings. Assist with collection/delivery of courier items. Control and monitor staff attendance register and job list. Assist with purchasing, ordering, receiving and distribution of equipment (Local and Internationally). Tenders and database registrations and completion with tender documents. Coordinate and communicate the tender process within the tender team. Compile and maintain Health & safety files of projects/ tenders. Assist with quotes to customer. Monthly processing of garage cards and credit cards. Develop and maintain control system for garage cards and usage of company vehicles. Assist with overtime and timesheet. Process all relevant Supplier Invoices and Returns & Debits. Liaising with suppliers for outstanding invoices and / or credit notes. Company vehicle administration. Assist with External Audit and B-BBEE Audit. Complete credit application forms. Additional clerical ad-hoc duties. Skills, interests and qualities:
Grade 12 Experience in Pastel Partner Friendly and confident personality Professional appearance Good spoken and written communication skills (Afrikaans & English) The ability to work under pressure The ability to be polite but firm when dealing with difficult, impatient, or upset people Good organizational skills Basic IT skills The ability to follow safety and security procedures and put them into effect The ability to use office equipment such as switchboards and photocopiers An interest in the work of the organization Own transport to and from work
Starting date: As soon as possible, preferably 1st of June 2025
***Only shortlisted candidates will be contacted***
Provides general office support with a variety of clerical activities and related tasks. You will be responsible for (but not limited to):
Answering incoming calls and direct calls to appropriate staff members. Email distribution and flow of correspondence. Administrative duties, office filing, emails, stationary, office refreshments. Assist with arranging selected social functions. Assist with arranging flights and accommodation bookings. Assist with collection/delivery of courier items. Control and monitor staff attendance register and job list. Assist with purchasing, ordering, receiving and distribution of equipment (Local and Internationally). Tenders and database registrations and completion with tender documents. Coordinate and communicate the tender process within the tender team. Compile and maintain Health & safety files of projects/ tenders. Assist with quotes to customer. Monthly processing of garage cards and credit cards. Develop and maintain control system for garage cards and usage of company vehicles. Assist with overtime and timesheet. Process all relevant Supplier Invoices and Returns & Debits. Liaising with suppliers for outstanding invoices and / or credit notes. Company vehicle administration. Assist with External Audit and B-BBEE Audit. Complete credit application forms. Additional clerical ad-hoc duties. Skills, interests and qualities:
Grade 12 Experience in Pastel Partner Friendly and confident personality Professional appearance Good spoken and written communication skills (Afrikaans & English) The ability to work under pressure The ability to be polite but firm when dealing with difficult, impatient, or upset people Good organizational skills Basic IT skills The ability to follow safety and security procedures and put them into effect The ability to use office equipment such as switchboards and photocopiers An interest in the work of the organization Own transport to and from work
Starting date: As soon as possible, preferably 1st of June 2025
***Only shortlisted candidates will be contacted***
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