Thank you for your interest in our Trust Office Administrator vacancy. 

 The YES Trust is looking for a highly motivated individual to work as part of our friendly, growing team under the direction of the Trust Finance Manager and wider Executive Leadership Team to provide a professional and effective administrative support service to the Trust’s central office. This is an exceptional opportunity to join a young but growing and ambitious Trust, whose aim is to provide the best possible opportunities and support, to some of the most vulnerable pupils.  

 The Trust is looking for someone who has high levels of organisation, integrity, approachability, and ICT skills. The successful candidate will support the ethos and values of the Trust and provide a warm welcome to all visitors to the Trust office as well as acting as the first point of contact for all enquiries coming into the Trust. The role will be varied, and we are seeking candidates from a wide range of administrative backgrounds – experience working in a school/trust is not essential. 

 This is an excellent opportunity for the right candidate to come in and establish the role at the centre of a growing Multi Academy Trust. Candidates are encouraged to arrange a call and speak to the Trust Finance Manager to discuss the role and the opportunity. 

 The role may also include visiting and working in schools across the Trust and providing cover if needed. 

 If you feel that the YES Trust may be the right place for you, I hope you will consider applying for the post. If you have any further questions, please do not hesitate to get in touch.  

 

Trust Office Administrator Job Description

Salary Band – YT5 - YT7 £23,644 - £24,682

Salary paid over 12 monthly instalments

Holiday Entitlement – 30 Days plus statutory bank holidays

Flexible and mobile working hours available, but candidate expected to be able to travel to the Trust office and all Trust schools with notice, as required. 

Reports to: Trust Finance Manager (on a day-to-day basis).

Purpose of the Role:

To help provide a flexible, comprehensive, efficient and effective administrative support service for the Trust, working alongside the Trust Finance Manager in the Trust central office.

 

Duties and Responsibilities

Main responsibilities will include, but not be limited to:

General administrative duties:

To act as a main point of contact for any queries coming into the Trust office via telephone, dealing with questions and passing on enquiries where appropriate To manage the main Trust email account admin@theyestrust.org providing advice, information, and assistance with enquiries Providing a warm welcome and hospitality for visitors as necessary Responsible for opening, filing and distributing post coming into the Trust office Regular checking and restocking of Trust office stationery supplies Ordering goods and services for the Trust office To provide administrative and clerical support to the Executive Leadership Team. This will include diary management (Office 365), organising meetings, answering emails and phone calls and administrative work Booking travel and accommodation for Executive Leadership team when required Keeping Trust office filing systems up-to-date Co-ordinating Trust wide collaboration meetings via Teams To keep the Trust intranet site up-to-date and to develop the Trust’s social media platforms under guidance from the Assistant Director of Education School office support when necessary To produce reports, lists, information, and data as required To keep abreast of modern administrative procedures and IT systems which could improve the efficiency and effectiveness of the organisation To attend training as necessary To be aware of and comply with policies and procedures relating to child protection, safeguarding, health and safety, confidentiality, and data protection To maintain complete confidentiality at all times To undertake any such duties commensurate with the post as directed by the wider leadership team

 

Human Resources and Payroll:

Posting job advertisements on trust website and other job vacancy portals e.g. Indeed, DfE (Department for Education), Every Responsible for regular monitoring of adverts and job applications, and general vacancy enquiries To assist in the routine administrative arrangements in relation to the recruitment and interviewing of applicants Generalist administrative support to support with key HR processes in the employee lifecycle, including: staff induction, probationary periods, exit interviews) Supporting with absence management in line with policy expectations Processing expense, overtime claims and all other payroll changes Producing new starter contracts and contractual change letters as required

 

Finance:

Reconciliation and processing of corporate credit cards for the Central Trust Team Entering purchase invoices to the Trust budget Producing monthly and ad hoc finance reports and distributing to the academies Ad hoc financial support to the academies in the Trust

 

The successful candidate would be expected to maintain a well-organised, creative, safe, and friendly environment for living and learning and hence enhance the ethos of the trust. Candidates are asked to address as many of the person specifications as possible in their application. 

 If you would like further information, please contact admin@theyestrust.org  or alternatively telephone: 01260 490042 to speak to the Trust Finance Manager.