Office Administrator

We are seeking a dedicated and detail-oriented Office Administrator to join our team. The ideal candidate will have experience in hospitality or customer-facing roles, ensuring a clean, organized, and welcoming environment for our clients and employees.

Must Have:

- Exceptional interpersonal skills, with the ability to communicate effectively and maintain a friendly demeanor.

- Demonstrated experience in hospitality or customer-facing roles.

- Strong ability to work independently and manage time efficiently.

- Conference room management 

- Event support 

Responsibilities:

- Coordinate the booking and preparation of conference rooms for scheduled meetings, ensuring the space is properly set up.

- Assist with ordering and arranging catering for events, meetings, and other office functions.

- Ensure kitchen and office supplies are adequately stocked and ordered as needed.

- Maintain a clean and well-kept office environment.

- Welcome guests, check them in, and distribute name tags upon arrival.

- Manage executives' calendars efficiently.

Schedule:

Monday - Friday 7:30am - 4:00pm

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on May 2, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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