Company Overview: Closet Factory is a leading National provider of custom storage solutions, dedicated to helping individuals organize their spaces efficiently. With a commitment to quality and customer satisfaction, we are seeking a highly organized and detail-oriented Office Administrator with experience in QuickBooks to join our team.

Position Summary: As an Office Administrative Manager at Closet Factory of Kentucky, you play a vital role in ensuring the smooth operation of our office. Your duties will encompass correspondence management, database handling, bookkeeping, and offering general administrative assistance to the team. This role necessitates a candidate with a positive outlook, exceptional organizational abilities, keen attention to detail, and proficiency in general office administrative tasks, including the use of QuickBooks for financial management. The ideal candidate will enhance our office's overall efficiency by overseeing daily operations, financial transactions, and administrative duties. 

Responsibilities:

Project Data Tracking Oversee day-to-day Customer Lead management, through Opportunity development Open and close projects in all systems accurately and timely within all relevant CRM systems Ensure data integrity within our business Partner interface portals Financial Management: Utilize QuickBooks to manage financial transactions, including invoicing, and expense tracking. Generate financial reports to support decision-making processes. Work closely with the leadership team to ensure accuracy and compliance with accounting standards. Administrative Support: Oversee day-to-day administrative tasks, including filing, data entry, document management. Assist in the coordination of office activities and events. Maintain office supplies and equipment, ensuring a well-organized and efficient work environment. Communication and Coordination: Serve as a point of contact for internal and external communication. Collaborate with various departments to facilitate information flow. Manage schedules and appointments for the office as necessary. Customer Service: Provide excellent customer service to clients and visitors. Address inquiries and resolve issues in a timely and professional manner.

Qualifications:

Proven experience as an Office Administrator or similar role. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Attention to detail and accuracy in work. Familiarity with basic office equipment and software applications. Proficiency in QuickBooks is a must, QuickBooks Online is a strong Plus.

Education and Experience:

High school diploma or equivalent; college and/or additional relevant certifications are a plus. Previous experience in office administration and financial management. Familiarity with the closet, home organization, or construction industry is advantageous.

How to Apply: If you are a dedicated and organized individual with experience in office administration and a background in QuickBooks, we invite you to apply. Please submit your resume and a cover letter highlighting your relevant experience.

Closet Factory is an equal opportunity employer. We encourage candidates of all backgrounds to apply.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it.