We are looking for a Meeting & Events Coordinator for our Integrated Facility Manager business line.
 

About JLL
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Role Purpose
JLL is currently searching for a confident and ambitious Meeting and Events Coordinator who is reporting to the Facilities Manager. Working as part of the overall Facilities Team, this role will be responsible for the coordination of Meeting and Events across a campus or region in conjunction with the Meeting, Events & Food Services Manager.

What this job involves

Overall responsibilities include:

Support and leadership of onsite meeting and events teamsEnsure Outlook booking systems are up to dateCoordination of event set ups with meeting and events teamsCoordination of meeting and event requests with meeting and events teams ensuring requests are completed in a timely mannerCoordination of local employee experience activations and eventsEnsuring out of hours meeting and events are coordinated efficiently and effectivelyEnsuring general condition of meeting rooms meets agreed standardsEnsuring service excellence across campus or regionCoordination of service support such as Technicians, Janitorial and Security TeamsCoordination of Logistics Team to ensure rooms are correctly configuredEnsuring new processes and standards are implemented across sites in conjunction with Program ManagerOperational oversight of campus or region, linking with Program Manager for implementation of global or regional practices and standardsActing as point of escalation for issues, feeding back to Program Manager where requiredEnsuring compliance with EHS requirements and standards for all meeting and event activitiesConvey relevant feedback to Line Manager and Program Manager when appropriate• Managing meeting room furniture and equipment, making recommendations for improvementsSet up and maintain relationships with local external catering providersLiaising with Amazon Global Events and Meetings (GEMS) where onsite meetings and events cannot be accommodatedAll other tasks and duties as requiredKey Performance IndicatorsPrevious experience working within a high-profile corporate environmentPrevious hospitality experience is desirableFacilities Management exposure would be beneficialFluency in English and local languageProficient knowledge of Microsoft Office PackVery high attention to detailOutstanding customer service skills with the ability and confidence in communicating to customers at all levels, both written and verbalAbility to maintain professionalism at all times and be an ambassador of the teamBe an excellent team player with the want to go above and beyond for each other

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers.

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Location:

On-site –Cape Town, ZAF

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.