School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

 

 

Medical Student Coordinator/Clerkship Coordinator 

 

Occupational Summary  

The Duke Department of Anesthesiology is seeking Medical Student Coordinator/Clerkship Coordinator to share in all aspects of the management and administration of its numerous medical student Undergraduate Medical Education (UME) programs. The role will assist the Director of Medical Student Education in oversight of Duke School of Medicine (SOM) anesthesiology programs including courses, learning and other activities for students in all four academic years (approx. 150 students/yr), plus visiting students from other medical schools. Activities will include, but are not limited to, the administration and management of the courses; planning and coordinating academic, operational, and financial activities; and assisting in the development and ongoing compliance with the School of Medicine’s goals and objectives.  

 

Primary responsibility is to coordinate activities for the medical student educational program for the Department of Anesthesiology, including:  

 

Provide management and guidance for the overall operation and process of anesthesiology undergraduate medical education, in conjunction with the Director, Assistant Director, and individual course directors of medical student education.  

Serve as primary point of contact for medical students taking any anesthesiology course or related education activity  

Assist the Director in the following monthly tasks for all anesthesiology courses:  

Develop/manage schedules/schedule requests  

Course management (BlueDocs, Canvas, Sakai learning management systems):  

Create access for students and faculty  

 Disseminate curricular materials (developing, revising, posting) 

Assignment tracking  

Updating/improving course materials (regular revision vs. improvement/innovation)  

Scheduling  

Student and faculty meetings (in person, room reservation, Zoom) 

Education sessions (lectures, problem based learning sessions, simulation and procedural activities, etc.) 

Clinical shadowing opportunities for medical students  

Maintenance of regulatory documents  

Student and faculty evaluations MedHub, Qualtrics (submission, revision/tracking)  

Liaise with the SOM registrar’s office for medical student registration and grade submissions  

Other SOM-required documentation  

Coordinate various other activities to aid the Director  

Assist medical students with their applications to anesthesiology residency (explaining application process, assistance with letters of recommendation, practice interviews, application packet review, etc.)  

Faculty educator monitoring/development (data gathering, presentations, reports)  

Oversight of the Duke Medical Student Anesthesiology Interest Group (coordination, meeting/sponsored event scheduling)  

Other medical student-related tasks (e.g., equity/diversity/inclusion issues)  

Collaborate with SOM staff and leadership to ensure best practices; maintain records of grade submissions in collaboration with Office of Curricular Affairs to maintain accreditation; ensure compliance with policies; assist in generating educational reports, revising educational policies, and ensuring compliance with accreditation.  

Seek opportunities to represent the department on SOM and departmental committees/meetings  

Collaborate with other departments and SOM offices to ensure the overall quality of medical student education.  

Collaborate in management assistance to other Education Office Program Directors, Program Coordinators, faculty, trainees, and staff as needed  

Collaborate in management with Canvas program for Anesthesiology Residency and Fellowship Programs under the guidance of Program Director and Program Coordiantors  

 

 

Education/Training

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

 

Experience

Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.

 

 

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $19.41 to USD $30.03. Duke University considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, and key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

 

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

 

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

 

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.