Company Description

Harnessing the power of the modern media landscape to drive one-to-one consumer engagement at scale, Publicis Media creates value for clients through global media agency brands and scaled capabilities across investment, strategy, insights and analytics, data and technology, commerce, performance marketing and content.

Job Description

Main Purpose of Job

To negotiate, buy and place client media, using correct rates with the correct Media Owners and ensuring right and accurate documentation to allow for invoicing.

 

Responsibilities:

Account Management

 

Responsible for delivery of buying service on portfolioAttend client/team/status meetingsMaintain key stakeholder relationships  (agencies, brands,  client   portfolios)Develop negotiation strategy on client portfolio

 

Media Buying, Administration & Budget Management

 

No PO, No BookingImplement the approved media plan across all mediumsProvide clear briefing to media owner sales representativesNegotiate the best deals in terms of efficiency, effectiveness, price, quality and value added opportunities of the agreed media plan if not already includedStrive for optimal savings on all media buyingIssuing of chase lists to Creative Agencies / ClientLiaising with Creative Agencies – flighting codes / material etc.Ensure that media schedule rates match the media flowplanCheck all contracts timeously and flag discrepancies with planner immediatelyCheck that monthly billings match expectation created by PO’s and/or flowplan and highlight discrepancies and corrections to campaign managers/media planner/BUD where applicable to enable them to correctly update their plans and PO trackersSupply alternative TV spots to planner where applicable and book alternatives within 48 hrsAmend or cancel bookings as and when required by Client, re-negotiating deals in order to avoid penalties wherever possibleNegotiate maximum compensation for non-adherence to booking parameters or poor quality reproductionRespond to ad hoc buying requests from Client and plannersProvide Resources with all relevant documentation for billing purposes, including signed Cost Estimate, Purchase Order, Signed Schedule, Updated plans from Planners/Campaign managers, Proof of Service and/or other approvals.80% of Billings to be invoiced by billing closure and remaining 20% by no later than the 26th of every monthAdherence to billing deadlinesWeekly timesheets completionAdhere to audit and process protocolRespond to all Resources queries within 48 hours

 

Time Allocation

Publicis = 5%

Client= 90%

Industry= 5%

 

KPA’s

Buying MediaBilling AccuracyProcess /Audit ComplianceNegotiationAdmin/Filing ManagementSelf Improvement/Training /Intern MentoringTimesheet completionFinancial Performance: Cash no more than 9.5% of book outstandingClient appraisals at 80% average and not less than 70% for Buying, Invoicing and Training.

 

Key Interfaces:

Buying ManagerBusiness Unit DirectorMedia OwnersCreative AgenciesPlanners/ClientsFinance/Resources

 

Key Competencies/Skills.

AccuracyAble to communicate on all levelsRelationshipsSystematicResilience and ability to work under pressureStrong administrative skills and attention to detailAptitude for numbersNegotiation and problem solving skillsAccountabilityAbility to work independently and as part of a team

 

Timeline Expectations:

Booking completedWithin 2 working days depending on complexity.

 

ChaselistsWithin * hours where the booking and material deadline has expired and within 48hrs for all other deadlines.

 

Copy Instructions, Booking Instructions,Within 1 working day for all expired booking material deadlines and 48hrs for everything else.

 

ATL billingAs per deadline grid shared by Buying Manager or as directed by CFO

 

Digital billing

In arrears within the first two weeks of the next month (by the 10th), provided post campaigns

Main Purpose of Job

To negotiate, buy and place client media, using correct rates with the correct Media Owners and ensuring right and accurate documentation to allow for invoicing.

 

Responsibilities:

Account Management

 

Responsible for delivery of buying service on portfolioAttend client/team/status meetingsMaintain key stakeholder relationships  (agencies, brands,  client   portfolios)Develop negotiation strategy on client portfolio

 

Media Buying, Administration & Budget Management

 

No PO, No BookingImplement the approved media plan across all mediumsProvide clear briefing to media owner sales representativesNegotiate the best deals in terms of efficiency, effectiveness, price, quality and value added opportunities of the agreed media plan if not already includedStrive for optimal savings on all media buyingIssuing of chase lists to Creative Agencies / ClientLiaising with Creative Agencies – flighting codes / material etc.Ensure that media schedule rates match the media flowplanCheck all contracts timeously and flag discrepancies with planner immediatelyCheck that monthly billings match expectation created by PO’s and/or flowplan and highlight discrepancies and corrections to campaign managers/media planner/BUD where applicable to enable them to correctly update their plans and PO trackersSupply alternative TV spots to planner where applicable and book alternatives within 48 hrsAmend or cancel bookings as and when required by Client, re-negotiating deals in order to avoid penalties wherever possibleNegotiate maximum compensation for non-adherence to booking parameters or poor quality reproductionRespond to ad hoc buying requests from Client and plannersProvide Resources with all relevant documentation for billing purposes, including signed Cost Estimate, Purchase Order, Signed Schedule, Updated plans from Planners/Campaign managers, Proof of Service and/or other approvals.80% of Billings to be invoiced by billing closure and remaining 20% by no later than the 26th of every monthAdherence to billing deadlinesWeekly timesheets completionAdhere to audit and process protocolRespond to all Resources queries within 48 hours

 

Time Allocation

Publicis = 5%

Client= 90%

Industry= 5%

 

KPA’s

Buying MediaBilling AccuracyProcess /Audit ComplianceNegotiationAdmin/Filing ManagementSelf Improvement/Training /Intern MentoringTimesheet completionFinancial Performance: Cash no more than 9.5% of book outstandingClient appraisals at 80% average and not less than 70% for Buying, Invoicing and Training.

 

Key Interfaces:

Buying ManagerBusiness Unit DirectorMedia OwnersCreative AgenciesPlanners/ClientsFinance/Resources

 

Key Competencies/Skills.

AccuracyAble to communicate on all levelsRelationshipsSystematicResilience and ability to work under pressureStrong administrative skills and attention to detailAptitude for numbersNegotiation and problem solving skillsAccountabilityAbility to work independently and as part of a team

 

Timeline Expectations:

Booking completedWithin 2 working days depending on complexity.

 

ChaselistsWithin * hours where the booking and material deadline has expired and within 48hrs for all other deadlines.

 

Copy Instructions, Booking Instructions,Within 1 working day for all expired booking material deadlines and 48hrs for everything else.

 

ATL billingAs per deadline grid shared by Buying Manager or as directed by CFO

 

Digital billing

In arrears within the first two weeks of the next month (by the 10th), provided post campaigns

Qualifications

Marketing / Advertising qualification

3-5 Year Media Buying experience

Experience in a media agency is essential