Summary This position is located in the Office of Human Capital Services (HCS). The incumbent serves as the Management Analyst within the Executive Management team and reports to the Chief Executive Management Team, who serves as the immediate supervisor. The primary purpose of this position is to provide administrative and operational support to the Executive Director and to provide objectively based information for making decisions on the administrative aspects of the organizational operations. Responsibilities Major Duties: Independently manages the Executive Director's calendar and associated support needs, and directly executes the coordination and planning of a variety of support service functions for matters related to the Executive Management Team, including directives, forms, reports, purchases, general office administrative functions, correspondence preparation, briefings, special projects, studies and reports, and internal control actions. Initiates and conducts studies and performs or oversees projects related to areas of assignment, including those that may be controversial of high Department or public interest, or confidential in nature. Works closely with management as well as budget staff in developing and finalizing the HCS's budget requests and spending reports. Provide administrative support to the Executive Director and for the office's program related activities. Establishes written guidance and procedures for managing the office's administrative activities. Tracks action items and deadlines; monitors sites, emails, and minutes; and responds and assigns within purview. Provides administrative and clerical support to the Executive Director, and other staff on a variety of confidential materials. Exercises sound judgment in recognizing and giving priority to material requiring urgent attention. Prepares reports; maintains records of work accomplishments and administrative information as required; and coordinates the preparation, presentation, and communication of work-related information. Maintains program and administrative reference materials, project files, and relevant background documents; ensures policies, procedures, and written instructions from the supervisor are available to the office; and maintains current knowledge to answer questions from team members on procedures, policies, directives, etc. Reviews incoming data, written materials, and/or documentation for content to determine course of action. Defines the problem or issue; researches, gathers, consolidates, and analyzes information; develops approaches and alternatives, and makes recommendation for consideration and resolution that are typically relied upon accepted. Effectively communicates with other Executive Support team members within HCS, VBA, and VA to assist with the coordination of Executive level meetings and action items. Develops and implements communication activities to inform internal and external stakeholders of a variety of policies, programs, products, and services. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. The grade progression for this position is GS-13, GS-14. Work Schedule: Full time, Monday through Friday 8:00 am to 4:30 pm. Compressed/Flexible: Not Available Telework: Available Virtual: This is a virtual position. Position Description/PD#: Management Analyst; PD # 41064-0 GS-13; PD # 41063-0 GS-14. Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement:11/18/2024. TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). The grade may have been in any occupation, but must have been held in the Federal service. You must provide a copy of your most recent SF-50 that indicates proof of status, and shows Time in Grade (for example, you were a career or career-conditional employee) and identifies your position title, series, grade, step, salary, tenure, and type of service (Competitive or Excepted). If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must also submit your most recent promotion or within-grade increase in addition to your recent SF-50. If you previously held a higher grade, you must also submit any SF-50 showing that grade. DO NOT submit Award SF-50's and/or General Adjustment SF-50's as they cannot be used to prove time-in-grade. For a GS-13 position you must have served 52 weeks at the GS-12 level. For a GS-14 position you must have served 52 weeks at the GS-13 level. MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience as described below: GS-13 Grade Level: Specialized experience is defined as specialized experience equivalent to at least the next lower grade in the normal line of progression (GS-12) for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: knowledge of wide range of qualitative and quantitative methods for the assessment and improvement of program effectiveness or the improvement of complex management processes and systems; experience in using analytical tools (e.g. SQL, business intelligence, statistical analysis), and a knowledge of data analytics; reviews data to identify trends, problem areas, inefficiencies, and inconsistencies in operations; knowledge of the laws, regulations, and procedures governing VA benefits programs. MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience as described below: GS-14 Grade Level: Specialized experience is defined as specialized experience equivalent to at least the next lower grade in the normal line of progression (GS-13) for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: demonstrated knowledge of wide range of qualitative and quantitative methods for the assessment and improvement of program effectiveness or the improvement of complex management processes and systems; expertise in using analytical tools (e.g. SQL, business intelligence, statistical analysis), and a strong knowledge of data analytics; experience reviewing data to identify trends, problem areas, inefficiencies, and inconsistencies in operations; knowledge and understanding of the laws, regulations, and procedures governing VA benefits programs. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week. Physical Requirements: Work is primarily sedentary. No special physical demands are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There are no education requirements Additional Information VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), https://www.va.gov/EMPLOYEE/docs/The-Fair-Chance-to-Compete-Act.pdf