Day to Day:



· Check Building Mail Room twice a day; Conduct mail runs throughout six service centers, routing documents and packages to the correct department or person at these times: 8:30a; 12:00p; 2:00p; 4:00p; Receive, sort and process mail, packages and supplies efficiently and promptly

· Receive packages from shipping firms throughout day and process/prepare outbound mail using Postage Metering System and outbound packages using shipping program. This could include packaging, sealing, and printing labels.

· Keep shipping materials and branded stationery stocked in mail room and all service centers. Process requests for supplies received via email from firmwide locations for branded stationery, etc.

· Possess a working knowledge of, and remain current on, all postage and shipping rates and processing regulations and requirements

· Manage Lockbox mailing for Accounting, including scanning checks to appropriate personnel

· Scan mail for various departments and email per protocols including 1099s for year-end Accounting process and Certificates of Insurance for Risk Management

· Knowledge of certified mail protocols; May assist with certified mail

· Visually inspect all outbound mail to ensure proper postage and envelope/package sealing is in place

· Follow mailroom security procedures and all company procedures; Maintain all records and compliance on security and confidentiality of client materials

· Maintains a facility that is very clean and organized and meets tour quality standards at all times

· Work with Lellyett & Rogers for courier needs for supplies, deliveries, work orders, etc. in a timely manner

· Assist Purchasing with orders and tracking of deliveries

· Troubleshoot package tracking and shipping issues for internal clients.



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