Returning Candidate? Log back in! LS Administrative Support Specialist - MID Location US-DC-Washington ID 102665 Category Administration Position Type Full-Time Hourly Non Exempt Remote No Clearance Required Secret Overview

The Office of Language Services (LS) Administrative Support Specialist is tasked to directly support the daily administrative operations of A/OPR/LS in accordance with administrative best practices for assisting in LS' mission interpretation and translation project management, Federal and Department of State Acquisition Regulations, Federal Travel Regulations, and Department policies. All duties and responsibilities performed in accordance with the Mission, Vision, and Core Values of Cayuse.

Responsibilities Maintain and update Outlook calendar for LS senior managers.Schedule meetings and calls for LS senior managers.Prepare written messages on behalf of LS senior managers.Request travel authorizations and upload supporting documentation to travel authorizations and vouchers for LS senior managers and direct hire employees.Request verification of employee and freelance LSP contractor security clearance by Bureau of Diplomatic Security for client organizationsEnter travel actual cost information into automated program management system.Enter new and transferred accountable and loanable property into automated asset management system.Ensure that section printers, copiers, and shredders are maintained in good working condition and supplied with toner and paper.Request purchases in Department purchasing system, ILMS AribaConfirm performance or status of interpreting, translating, or administrative assignments.Meet and escort visitors including interpreters, translators, trainees, and examinees.Other duties as assigned. Qualifications

Minimum Qualifications:

Experience or training in federal travel management/E2, inventory management, or support services.Experience in use of Microsoft Office applications (Outlook, Word, Excel, PowerPoint, SharePoint)Knowledge or training in use of web-based business process management system such as Salesforce or ServiceNow desirableMust be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.Active Secret US Security Clearance required.

Minimum Skills:

Strong interpersonal skills with the ability to communicate in a professional, and articulate manner to individuals from diverse backgrounds.Excellent verbal and written communication.Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner.Must be self-motivated and able to work well independently as well as on a multi-functional team.Ability to handle sensitive and confidential information appropriatelyMust be computer literate with proficiency and working knowledge of common database and reporting tools.

Reports to: Senior Director

 

Working Conditions:

Professional office environmentMust be physically and mentally able to perform duties for extended periods of time. Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.Must be able to establish a productive and professional workspace.Must be able to work varying work schedules and/or extended hours to meet business needs and project deadlines.May be asked to travel for business or professional development purposes.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

Affirmative Action/EEO Statement: Cayuse embraces diversity and equal opportunity in a serious way. We celebrate diversity and are committed to creating and building a team that represents a variety of backgrounds, perspectives, and skills. Cayuse, and all of its subsidiaries, are proud to be an equal opportunity workplace and are an affirmative actions.

Pay Range USD $40.00 - USD $50.00 /Hr. Options ApplyApplySubmit a ReferralRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Application FAQs

Software Powered by iCIMS
www.icims.com