Main job function

Maintain Partner(s) and/or Professionals’ diary including the coordinating and liaising with relevant parties with regards to meetings and to prepare all documentation for appointments and travel Filing, organising, and maintaining documents, case files and law libraries Opening and closing of legal files in accordance with the firm’s policies and procedures Organise and maintain legal files in accordance with the firm’s policies and procedures Assist in handling legal administration requirements Assist in the preparation and processing of legal documents Print all correspondence, pleadings and documents and file same in physical/ hard copy files Ensure documents dispatched are accurate Liaise with messenger/ driver General office administration and management Dictation typing Thorough knowledge, understanding and experience in the commercial/corporate law department. Follow up with clients regarding payments and keep a log of all client contact. Compile and submit weekly outstanding reports (payments from client and report to accounts department once a week) Ensure compliance with FICA Complete time sheets and capture time on CMS/Adarant Keeping track of attorney time records and billing Monthly invoicing in accordance with Firm’s policies and procedures.

Qualifications

Grade 12 Paralegal / Legal Secretarial qualification

 

Criteria

Minimum of 5 years’ experience as a legal secretary within a law firm Knowledge of FICA Solid experience within commercial / corporate law department

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.