Legal Assistant Date: 12 Feb 2025 Location: LONDON, GB, SW1H 0EX Company: COLAS RAIL UK Purpose of the Role Providing day-to-day support across the business on various legal, insurance, procurement and administrative matters Person Specification Technical Skills + Previous experience in a similar position and proven track record of ability to manage own workload is desirable but not essential. + Personable and confident, able to build relationships with directors/ key stakeholders. + Resilient and calm under pressure. + Adaptable and flexible approach. + Pro-active and takes initiative. + Excellent organisational skills and ability to prioritise work to deadlines. + Excellent attention to detail. + Effective oral and written communication. + Good IT skills: thorough working knowledge of Microsoft Word, Excel and Microsoft Teams. + Experience of the infrastructure sector is advantageous. + Previous experience of insurance and/or procurement is advantageous. Qualifications + Law Degree / LPC / CiLEX or similar. + Legal Secretaries may be considered depending on experienc Key Responsibilities + Address the legal needs of the business across a spectrum of legal areas including corporate, commercial, procurement, insurance, construction and compliance. + Assisting with negotiating terms and conditions with suppliers and drafting amendments. + Carrying out administrative tasks related to insurance activities including collating information from various divisions relating to insurance claims. + Approving invoices. + Arranging for signature of contracts. + Taking minutes of meetings. + Managing and administering the HQ supplier onboarding process. + Carrying out compliance searches and collating information and documentation for various compliance activities. + Maintaining an up-to-date filing system for various documentation including contracts, supplier information, insurance claims correspondence, insurance certificates, policies and procedures, compliance documentation, board minutes, board approval documents, company registers. + Assisting with auditing requirements including gathering information to answer audit queries. + Assisting with company secretarial matters. + Proofreading and updating documents and using initiative to flag queries. + Photocopying and scanning. + Preparation of legal documents as required. + Assisting with drafting of letters and other basic documentation. + Undertaking legal research tasks. What We Offer + Competitive Salary + 26 days Annual Leave + Industry leading Life Assurance + Healthcare Cash Plan + Wellbeing Employee Assistant Programme + Pension Scheme + Eye Care Vouchers + Long Service Award + Season Ticket Loan + Occupational Health Service