Legal Administrator Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. Please ensure that you complete the application in its entirety. All questions must be fully addressed. Posting Details Position Information About MSM Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders. We exist to: • Improve the health and well-being of individuals and communities; • Increase the diversity of the health professional and scientific workforce; • Address primary health care through programs in education, research and service; With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world. At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM ! Posting Number NONAC3513 Job Title Legal Administrator Position Title Legal Admnistrator Position Type Non-Faculty Number of vacancies 1 Salary Minimum $74,500; Commensurate with experience Department Office of General Counsel Position Summary Position Purpose: To provide executive administrative oversight and manage the daily operations of the office of the SVP General Counsel and Corporate Secretary (“SVP”), serving as the liaison for all legal matters, internal and external to the Office, which include, but not limited to, outside counsel (attorneys), litigation triaging (assignment), risk management concerns, contract matters and other paralegals. This decision-making role will conduct research, perform actuarial functions, create legal documents and coordinate budgetary affairs and office staff linked to the shared services administrative function. Job Requirements/Skills: Ability to work in a highly confidential, fast-paced setting and uphold a strict level of confidentiality Excellent writing and proofreading skills, with strong attention to detail Solid organizational and multi-tasking skills Make informed decisions about coverage by performing actuarial and analytical functions and present to SVP and attorneys The ability to work efficiently and meet tight deadlines, inclusive of the ability to prioritize multiple projects and time management skills Willingness and ability to work independently, take initiative, with minimal supervision Proficient with MS Office Suite and matter/contract management software skills Essential Duties: Provide administrative support to the SVP General Counsel and Corporate Secretary, including scheduling meetings and appointments initially. Prepare legal documents and correspondence, including corporate governance documents and train administrative team members to serve as backup. Conduct preliminary review of contract language and note inconsistencies with Morehouse School of Medicine standard contract terms. Serve as the key administrative principal for the Board of Trustees Manage all Board of Trustee meeting logistics and for special events Draft Board resolutions and meeting minutes Direct other administrative assistants to ensure all board meeting materials are uploaded in BoardMax Retain copies of bylaws and the Board’s policy statements Organize communications between offices of the president and dean, institutional advancement, marketing and communications regarding capital campaign discussions with trustees (fiduciaries) Intake, organize, review and track legal-related documentation, by using technology that allows for an efficient and effective means to access and report sensitive data. Administer projects on behalf of the SVP and other attorneys, such as university accreditation and reviewing enterprise risk management demands. Monitor department project deadlines to ensure projects are on target. Maintain the Office’s legal matter/contract management system. Intake, log and organize contracts for attorney review. Keep track of contracts from the beginning to the end of the contract review process. Maintain an organized filing system of paper and electronic documents. Ensure that all contracts are properly organized in the contract management database. Research relevant laws and regulations as case management load dictates Assists with regulatory licensing and compliance matters, including assembling necessary applications for various entities and filing annual reports. Monitors insurance programs Updates and certify that policies are current and notifies SVP and senior attorney regarding upcoming renewals and industry changes in coverage. Collaborates with finance pod in shared services for the Office fiscal affairs and safeguards resources using integrity and fiscal acumen Research and provide insurance certificates Minimum Qualifications Bachelor’s Degree from a regionally accredited college or university with 7-10 years of experience in a legal office (Law Firm) setting Preferred Qualifications Paralegal Certificate is strongly desired Prior experience working with Boards is strongly preferred Closing Date Open Until Filled Yes Special Instructions to Applicants Please ensure that you complete the application in its entirety. All questions must be fully addressed. Quick Link https://careers.msm.edu/postings/21964 EEO Statement Summary Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression. Job Duties Pre-Employment/Employment Requirements All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Immunization Requirements It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination. Posting Specific Questions Required fields are indicated with an asterisk (*). + * Have you completed an accredited paralegal certificate program? + Yes + No + * Do you have a Bachelor's Degree from a regionally accredited college or university? + Yes + No + * Describe your related experience and provide with length of experience. (Open Ended Question) + * Please describe how this position fits in with your professional goals and objectives. (Open Ended Question) + * What is your salary expectation? (Open Ended Question) + * Please provide contact information to include name, title, organization, phone and email address for 3 professional references and their professional affiliation with you. (Open Ended Question) Applicant Documents Required Documents + Curriculum Vitae or Resume Optional Documents + Cover Letter