Leadership Annual Giving Coordinator Wayne State University is searching for an experiencedLeadership Annual Giving Coordinatorat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): JOB PURPOSE Responsible for the maintenance, updating, and improvement of the highly customizable, self-directed solicitation software utilized by the Leadership Annual Gift team and the Digital Philanthropy Center (currently VanillaSoft). Create training materials and conduct in-person and virtual training sessions for all users. Assist the Leadership Annual Giving team with the coordination, preparation, and follow-up of fundraising and donor engagement strategies. Manage and monitor project timelines and process workflows for key initiatives, including Giving Day, annual impact reports, and annual solicitation campaigns. Participate in the evaluation and implementation of new technology tools as needed. This position reports to the Senior Director, Donor Experience and Individual Giving. ESSENTIAL FUNCTIONS (Essential functions are the primary duties/major job responsibilities that an employee must be able to perform with or without reasonable accommodation. The essential functions are listed in order of importance.) % Time Responsible for the maintenance, updating, and improvement of the highly customizable, self-directed solicitation software utilized by the Leadership Annual Gift team and the Digital Philanthropy Center (currently VanillaSoft). Including changes to the software; regular data loading and segmentation; development of reports used for solicitation and engagement. Manage and train users and monitor all permissions related to the system. Document and refine procedures to increase program efficiency and ensure consistency. 35% Support the work of the Leadership Annual Giving team with the coordination, preparation, and follow-up of fundraising and donor engagement strategies. Create and monitor project timelines and process workflows for key initiatives, including Giving Day, annual impact reports, and annual solicitation campaigns. 20% Collaborate with divisional and other university units to ensure operational efficiencies within the team. Manage project schedules, prepare action plans, gather necessary resources, and communicate progress to team members for assigned projects. Manage associated timelines and ensure deadlines are met. 20% Coordinate and lead multi-team meetings to encourage collaboration and problem-solving. Support donor event logistics and provide on-site support as needed. Assist in pre-event preparation including the creation of name tags, briefing documents, signage, etc. 15% Participate in the evaluation and implementation of new technology tools as needed. Manage associated timelines and ensure deadlines are met. 5% Network with outside professional groups and organizations to keep abreast of current industry trends and best practices related to donor engagement. Represent the Donor Experience team at industry or community meetings at the request of leadership. Special projects and other duties as assigned. 5% WORK CONTEXT This grid characterizes the position scope. Job Reports to: Senior Director/Chair Leadership Accountability: None Supervisory Accountability: None Organizational Accountability: None Financial Accountability: None Customer Accountability: Interfaces with customers outside the S/C/D Freedom to Act: Subject to regular review by supervisor Unique duties: Qualifications: MINIMUM QUALIFICATIONS Education Bachelor's degree Graduation from an accredited college or university with a degree in marketing, business administration, communication, or related field or equivalent combination of education and experience. Experience Intermediate (3 to 4 years job-related experience) Additional experience information: Three (3) years of experience in development, alumni relations, communications, or marketing in a non-profit or higher education setting. Experience with solicitation (VanillaSoft, Evertrue, etc.) and workflow software (Trello, Asana, etc.) preferred. Professional understanding of, and interest in, Development and Alumni Affairs best practices and general operations. Understanding of trends and best practices within the major gifts, donor relations, and stewardship fields. Positive and collaborative professional philosophy, recognizing that this position is integral to the achievement of the goals and objectives of Development and Alumni Affairs. Knowledge, Skills and Abilities ANALYTICAL AND PRESENTATION SKILLS: Ability to evaluate, interpret, and present complex information effectively in professionally prepared documents or presentations. Must possess a demonstrated attention to detail in order to achieve a high degree of accuracy. COLLABORATION: Exhibits a willingness to partner with diverse units across the university with integrity and high character to reach unified goals. Possesses the ability to navigate difficult situations with grace and understanding while being respectful and accepting of individual differences. COMMUNICATIONS SKILLS: Ability to communicate clearly, concisely and professionally both orally and in writing. Strong interpersonal skills are a must. Ability to work successfully with persons from diverse backgrounds. DIVERSITY, EQUITY & INCLUSION: Demonstrates a commitment to diversity, equity and inclusion through continuous development, modeling inclusive behaviors and proactively managing implicit bias. LEARNING AGILITY: Independent and innovative self-starter who displays an ability to learn quickly and easily adapts to changing situations. Experience researching topics to gain knowledge and understanding when information gaps exist. PLANNING AND ORGANIZATION: Ability to manage several projects simultaneously, prioritize and plan work activities while meeting respective deadlines. Strong organizational and time-management skills required. Maturity, sound judgment and ability to handle multiple tasks simultaneously in a deadline-oriented environment. TEAMWORK: Ability to collaborate effectively with colleagues within the division and other units to gain full understanding of the project and desired outcome; ability to produce high quality and consistent results with assistance of team members; provide support to teammates when tackling complex projects. TECHNICAL SKILLS: Proficient in the use of complex administrative systems software, preferrably in the higher education environment. Proficient with Microsoft Office suite, especially Word, Excel and Teams. Ability to understand and translate complex concepts into lay terms. Working Conditions Normal office environment. Adhere to confidentiality and data usage policy for the division. Due to evening and weekend donor engagement events, candidate must be willing to work extended hours as needed. Preferred qualifications: School/College/Division: H86 - Development & Alumni Affairs Primary department: H8605-Developmnt office Employment type: + Regular Employee + Job type: Full Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Annual Salary + Hourly rate: + Salary minimum: $49,000 + Salary hire maximum: $53,000 Working conditions: Normal working conditions Job openings: + Number of openings: 1 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. Equal employment opportunity statement: Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.